Bookkeeper/Administrative Assistant at Northern Improvement Company in Bismarck, North Dakota

Job Description:

Position Title: Bookkeeper/Administrative Assistant
Location: Bismarck, ND
Pay Range: N/A


Application Instructions

Thank you for considering Northern Improvement for your next career!

Please note that you must complete and submit this application in one sitting. The application will not save if you move off the page.

Position Description

This position will perform administrative tasks and services to support effective and efficient operations of the organization’s Heavy Industrial Operation and Bismarck Office. The ideal candidate should enjoy a fast-paced work environment, meeting short & long-term deadlines, while still maintaining accuracy and attention to detail. This position also has executive assistant duties related to the board of directors and board members.

Duties and responsibilities

Bookkeeping:

• Responsible for the timely processing and coding of timecards to ensure accuracy
• Track all operation jobs; material quantities, expenses, subcontracts, etc. to ensure accurate billing, including maintaining job files
• Must be able to prepare, and submit invoices for payment according to work performed, hourly time/material or by bid quantities
• Responsible for the coding of vendor invoices and credit card receipts
• Complete new job set up, assign cost codes and provide all job information to corporate office
• Assisting with the onboarding process for Heavy Industrial Operation returning employees including reviewing applications, setting up drug tests, and ensuring follow through of onboarding paperwork
• Request various utility locates
• Prepare completed job progress reports
• Must maintain confidentiality of all employee payroll information
• Maintain various documents for Heavy Industrial employees
• Provide administrative support for the Heavy Industrial Operation and Bismarck Office (i.e. creating forms, scanning, answering phones, etc.)
• Serve as a backup for the Office Receptionist
• Ability to work independently as well as a part of a team environment
• All other duties as assigned, delegated, or necessary for operations

Administrative Assistant:

• Coordinate, compile, proof, and create board books from the board reports submitted
• Order board gifts for the yearly board meeting
• Compile PowerPoint presentations for the start-up meeting and company meeting; including an active role on the Company Meeting Steering Committee
• Facilitate the yearly Bismarck office giving campaign
• Miscellaneous work for company executives
• Manage the company clothing store and assist employees with redemption of clothing coins and gift certificates
• Ordering years of service and retirement awards
• Order company decals
• All other duties as assigned, delegated, or necessary

Position Requirements

Qualifications

• 2 years of college degree or equivalent (Relevant previous job experience may substitute for education requirement)
• 2 years of bookkeeping or office administrative/clerical experience preferred
• Must have good working knowledge of MS Word/Excel/Outlook.
• Ability to pass a pre-employment urine drug test and comply with drug and alcohol policies during employment

Working conditions

• Moderate noise (i.e. business office with computers, phone, and printers, light traffic)
• Ability to sit at a computer terminal for extended periods of time

Physical requirements

• Verbal, auditory, and written capabilities to effectively communicate in an articulate manner
• Clarity of vision at varying distances to perform various work assignments
• Standing, walking, or sitting for extended periods of time
• Dexterity of hands and fingers to operate a variety of office equipment
• Occasional use of company vehicle
• Occasional light to moderate lifting
• Occasional bending, kneeling, or crouching
• Regular, predictable attendance is required

#NIC

Equal Opportunity Employer

Northern Improvement is an Equal Opportunity Employer. This is a Safety Sensitive position.

Equal employment opportunity, including veterans and individuals with disabilities.

PI266064868

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