Senior Project & Event Specialist at TriWest Healthcare Alliance in Phoenix, Arizona

Job Description:

This role requires onsite attendance at our North Phoenix, AZ corporate office.

Veterans, Reservists, Guardsmen and military family members are encouraged to apply!

Job Summary

Plans, coordinates, and executes company-wide activities, campaigns, and events with corporate, work from home and hub teams. Coordinates executive meeting logistics and all aspects of TriWest event coordination. Proposes ideas and suggests campaign themes, and drafting content for special advertisements, invitations, and promotional materials. Creative writing and strong organizational skills with high attention to detail needed. Helps coordinate TriWest presence at certain external conferences and/or other special community and industry events, including details pertaining to registration, external vendors, product procurement, and tracking project plans and outcomes. Manages inventory controls for TriWest logo products and proposes new products within established budget and under strict branding guidelines.

Education & Experience

Required:

• Bachelor's degree in Journalism, Public Relations, Communications or related field
• 5 years event coordination experience with increasing levels of responsibility including managing budgets and deadlines
• Demonstrated success in managing complex projects and programs from start to finish
• Strong verbal presentation and written communications skills
• Strong analytical skills, with the ability to measure, track, report and deliver expected outcomes
• Experience meeting tight deadlines, often for multiple projects at a time

Preferred:

• Experience in writing marketing, advertising, and promotional materials
• Experience working with web/graphic designers, writers and other communication professionals
• Experience working with C-suite executives

Key Responsibilities

• Develops project plans and event plans and coordinates projects from start to finish, including all aspects of event coordination for major corporate-wide events.
• Supports the Director, Communications and Creative Services, with large-scale project needs and executive meetings.
• Organizes specialty product quoting and selection process while maintaining an active specialty product library.
• Coordinates exhibit display and materials management for external conference booth supplies, as requested.
• Develops and maintains working relationships with remote locations to assist with event coordination and product management (specialty product quoting, ordering and distribution).
• Develops project/event tracking spreadsheets to ensure consistent, historical documentation.
• Assists with video production to support strategic initiatives.
• Keeps management informed of project progress, timelines, and special issues.
• Leads department planning for special events, campaigns, and other projects.
• Performs other duties as assigned.
• Regular and reliable attendance is required.

Competencies

Communication / People Skills: Ability to influence or persuade others under positive or negative circumstances; Adapt to different styles; Listen critically; Collaborate

Computer Literacy: Ability to function in a multi-system Microsoft environment using Word, Outlook, TriWest Intranet, the Internet, and department software applications

Coping / Flexibility: Resiliency in adapting to a variety of situations and individuals while maintaining a sense of purpose and mature problem-solving approach is required

Creativity / Innovation: Ability to develop unique and novel solutions to problems; View change as necessary

Empathy / Customer Service: Customer-focused behavior; Helping approach, including listening skills, patience, respect, and empathy for another's position

Multi-Tasking / Time Management: Prioritize and manage actions to meet changing deadlines and requirements within a high volume, high stress environment

Organizational Skills: Ability to organize people or tasks, adjust to priorities, learn systems, within time constraints and with available resources; Detail-oriented

Problem Solving / Analysis: Ability to solve problems through systematic analysis of processes with sound judgment; Has a realistic understanding of relevant issues

Team-Building / Team Player: Influence the actions and opinions of others in a positive direction and build group commitment

Technical Skills: Event coordination and project management skills; Experience in writing marketing, advertising, and promotional materials

Working Conditions

Working Conditions:
o Availability to work non-regular hours as required, including occasional weekend events o Works within a standard work-week schedule, with minimal travelo Ability to cope in a fast-paced, high-profile, deadline-driven environment

Company Overview

Taking Care of Our Nation's Heroes.

It's Who We Are. It's What We Do.

Do you have a passion for serving those who served?

Join the TriWest Healthcare Alliance Team! We're On a Mission to Serve®!

Our job is to make sure that America's heroes get connected to health care in the community.

At TriWest Healthcare Alliance, we've proudly been on that important mission since 1996.

Benefits

We're more than just a health care company. We're passionate about serving others! We believe in rewarding loyal, hard-working people who are willing to learn as they grow. TriWest Healthcare Alliance values teamwork. Join our team, fulfill your responsibilities, and you may also be considered for frequent pay raises, overtime opportunities to earn even more, recognition and reward programs, and much more. Of course, we also offer a comprehensive and progressive compensation and benefits package that includes:

• Medical, Dental and Vision Coverage
• Generous paid time off
• 401(k) Retirement Savings Plan (with matching)
• Short-term and long-term disability, basic life, and accidental death and dismemberment insurance
• Tuition reimbursement
• Paid volunteer time

Equal Employment Opportunity

TriWest Healthcare Alliance is an equal employment opportunity employer. We are proud to have an inclusive work environment and know that a diverse team is a strength that will drive our success. To that end, TriWest strives to create an inclusive environment that cultivates and supports diversity at every organizational level, including hiring and retaining a diverse workforce, and we highly encourages candidates from all backgrounds to apply. Applicants are considered for positions without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or any other consideration made unlawful by applicable federal, state, or local laws.