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Position Overview:
The Concord Group (Concord) is a leading development and construction consulting firm specializing in Owner's Representation, Cost Estimating, Schedule Management, Infrastructure Management, Specialized Real Estate Services, Commissioning, Building Energy Management, Facility Condition Assessments and Sustainability Consulting. With offices in Chicago, Milwaukee, Grand Rapids, Atlanta, Columbus, Orlando, Melbourne and Las Vegas, we have provided services for over 29 years to education institutions, governmental agencies, healthcare systems and the private commercial sector. We are looking for an Office Manager/Project Coordinator to join our Milwaukee Office with a minimum of 5 years of experience.
Key Responsibilities:
Office Management Duties:
Answer incoming calls, manage the phone system, and direct inquiries to the appropriate departments or individuals.
Maintain office supplies inventory and place orders as necessary. General Management of the Milwaukee Office.
Office management support to other offices, on an as needed basis. Coordinate duties with other administrative staff.
Greet clients and visitors to the office, providing a professional and welcoming atmosphere.
Assist with onboarding new employees and ensuring all office-related paperwork is completed.
Support senior management with day-to-day administrative duties and office operations.
Keep data basis updated, such as Salesforce, contact lists, etc.
Organization of internal and external (non-Concord) events being hosted in the office.
Book flights and accommodation for Directors as requested.
Organizing corporate/industry events in the office.
Project Coordinator duties
Perform data entry tasks, including entering project details, schedules and client information into databases.
Schedule and coordinate meetings, including internal meetings, client meetings and project site visits.
Assist with maintaining and tracking project budgets, timelines, and resources.
Help prepare project proposals, contracts, and change orders, ensuring all documentation is accurate and up to date.
Provide administrative support on an as needed basis to all our service leads, Owners Representative, Cost Management, Building Performance and Medical Equipment Planning.
Qualifications:
High school diploma or equivalent; Associate's or Bachelor's degree in business, construction management, project management, or a related field preferred.
Previous experience in office management, project coordination, or a related administrative role, preferably in the construction industry.
Knowledge of construction terminology and project management practices is highly desirable.
Strong organizational and multitasking skills with the ability to prioritize in a fast-paced environment.
Excellent communication skills, both written and verbal.
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and project management software (experience with tools like Procore, BlueBeam, or MS Project is a plus).
Ability to maintain professionalism and confidentiality when handling sensitive project and client information.