Request facility / building management service as needed for office suite.
Maintain supply room and break rooms and replenish as needed.
Review office supply and beverage vendor invoices for accuracy and forward to Accounting for processing.
Coordinate daily Senior Leadership Team lunch orders.
Handle information and non-routine information and maintain confidentiality.
Work independently and with the Division Office Manager on special non-recurring and ongoing projects.
Coordinate new hire onboarding for new hires including processing parking forms, fitness center forms, badge requests, etc.
Manage Kastle security badge assignments.
Contribute to building a culture of excellence and employee satisfaction through participation on various employee committees and colleague networks.
Maintain flexibility in schedule as needed.
Adapt quickly to new assignments as needed.
Work as a team to accomplish large-scale projects.
Serve as City of Houston certified fire warden for office suite.
Serve as member of Division Social Committee
Serve as member of Emergency Operations Planning Committee in support of Division Emergency Operations.
POSITION REQUIREMENTS
Education: High school diploma required; some college preferred.
Experience: Minimum three years relevant experience in an office environment.
KNOWLEDGE, SKILLS & ABILITIES
High level of interpersonal skills to handle sensitive and confidential situations.
Attention to detail in composing, typing and proofing materials.
Must be able to establish priorities, multi-task and meet deadlines.
Must have strong working knowledge of a variety of computer software applications in the Microsoft Office suite of programs (Microsoft Office Suite, including Word, Outlook Calendar, Excel, etc.).
Excellent interpersonal skills and ability to work in a cooperative manner with all levels of the team.
Position continually requires poise, tact and diplomacy.
Practices proper business etiquette for in-person, telephone and virtual communication.