Administrative Assistant at REQ SOLUTIONS in Denver, Colorado

Job Description:

Title: Administrative Assistant

Location: 1601 Wewatta St. 3rd Floor, Denver, CO 80202

Duration: 3+ Months Contract with Potential for Extension

Schedule: Monday - Friday, 8:30 AM - 5:00 PM (30-minute lunch break)

Job Description:

We are seeking a detail-oriented and proactive Administrative Assistant II with an administrative background and basic knowledge of facilities management. This role involves reception coverage, general office support, and facilities coordination, requiring a flexible, positive, and organized approach to managing varied responsibilities.

Key Responsibilities

Administrative Support

• Manage schedules - Schedule appointments and assist with calendar management.
• Customer communication - Provide information to clients and internal stakeholders.
• Document preparation - Compose memos, transcribe notes, and create presentations.
• Reporting & invoicing - Generate reports, track expenses, and monitor invoices.
• Budget assistance - Support in compiling and developing the annual budget.

Facilities Coordination

• Building maintenance oversight - Identify and report facility issues for timely resolution.
• Safety compliance - Ensure office safety protocols are followed.
• Vendor coordination - Manage relationships with external service providers.
• Routine maintenance scheduling - Keep track of maintenance needs and oversee service schedules.
• General office upkeep - Ensure a clean, organized, and efficient office environment.

Qualifications & Experience

• Ideal for a candidate with 3-5 years of experience in an administrative setting who understands office operations and facility upkeep.
• Strong organizational & multitasking abilities
• Basic knowledge of facilities management & office safety
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent communication & interpersonal skills
• Ability to work independently & as part of a team
• Education: High school diploma required; secondary education preferred.

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