Visium Resources has been asked to identify qualified candidates for the Senior Procurement Agent position, located in Orlando, FL. This is a long-term contract hire opportunity, expected to be on-site with a minimum duration of one year. Local candidates are strongly preferred.
Job Description:
Prepare Solicitation Packages:
Develop procurement documents for various methods, such as RFQs, IFBs, RFPs, ITNs, RFQ-CCNA, and RFCPs. This includes preparing Contract Amendments for Engineering and Construction (Capital) Projects, ensuring the best value for money in alignment with stakeholder needs and ethical standards.
Obtain Quotes, Bids, and Proposals:
Negotiate prices, terms, discounts, services, delivery, and transportation with vendors for complex information technology projects. This includes evaluating submissions, preparing award documents, and signing those within the signatory limit. Coordinate alternative actions when budget, sourcing, or time constraints affect procurement.
Maintain Contract Files:
Keep the central contract file master updated with documents reflecting amendments and scope changes. Provide necessary documents to the Contract Administrator.
Review Requisitions:
Verify that proper documentation is provided, and adequate funding is available. Obtain necessary approvals and process documents accordingly. Enter standard purchase orders into Oracle for contracts.
Refine Specifications and Statements of Work:
Develop and refine specifications and statements of work for major purchase solicitations, ensuring the documents enhance competition. Coordinate with relevant departments to confirm the timely completion of drawings and specifications.
Prepare Solicitations in Accordance with Policies and Procedures:
Ensure compliance with codes, laws, and statutory requirements. Conduct market research to identify suppliers and materials, assisting customers in obtaining relevant product information and developing a broad vendor base.
Assist with eProcurement System:
Provide support to customers using the eProcurement system for project solicitation submissions. Resolve delivery issues with Material Control and payment concerns with Finance.
Collaborate with IT and Project Controls Teams:
Establish and maintain effective relationships with the Information Technology Department and Project Controls Team.
Facilitate Meetings:
Organize and attend project-related meetings, including pre-solicitation and pre-bid meetings, bid/proposal openings, and vendor/customer discussions.
Review Solicitation Submissions:
Perform thorough reviews of formal solicitation submissions, including pricing analysis and reference checks. Facilitate evaluation team meetings for award recommendations.