Our client, a Palo Alto investment management company, is seeking an Executive Assistant to support multiple members of their investment team. This role will provide high quality organizational & administrative support while working cohesively with their top-tier administrative team. The ideal candidate has excellent communication skills, sound judgment, and works with a strong sense of poise & polish.
This is a great opportunity to join a company with great work/life balance, stability, and a supportive team!
THE NITTY GRITTY:
Manage multiple calendars, schedule & confirm meetings, and send reminders
Arrange international & domestic travel and prepare itineraries
Track & process expenses
Receive incoming calls, provide responses, and direct as appropriate
Plan and coordinate department meetings, offsites, and other events
Prepare presentations and meeting materials
Manage multiple projects simultaneously
Provide back up administrative support for other team members
Assist with other administrative tasks and ad hoc projects, as needed
THE ESSENTIALS:
2+ years of experience in an administrative support role
Must have experience coordinating domestic + international corporate travel
Bachelor's degree required
Ability to multi-task, adapt to changing priorities, and meet deadlines