Our client, a private equity firm located in Waltham, MA is seeking an organized and proactive Receptionist/Office Manager to join our team. This role will consist of a Monday-Friday, 9am-3pm schedule and is paying up to $26/hour depending one experience. This role will be fully onsite in the Waltham office and will be a temp to perm position.
Reception Responsibilities:
Greet clients and visitors professionally and answer the phone in a courteous manner.
Maintain a neat and organized reception area, including visitor and conference room spaces.
Assist with team calendar management and distribute the company's weekly agenda each Monday.
Track and update the company's "time off" calendar.
Coordinate daily lunch deliveries for the team, including setup and cleanup.
Ensure delivery personnel and guests are greeted promptly, and meeting hosts are notified of arrivals.
Manage incoming and outgoing mail and packages for UPS & FedEx.
Office Manager Responsibilities:
Support all office operations and administrative tasks with a positive, "can-do" attitude.
Maintain office equipment, order office supplies, and liaise with vendors and suppliers.
Establish par levels for supplies in the staff kitchen and maintain cleanliness in this area.
Ensure coffee station is stocked, manage orders, and notify vendors for repairs as needed.
Handle expense tracking and reimbursement for corporate credit card.
Work closely with contractors, vendors, and tenant services to ensure building access and maintenance are managed efficiently.
Solve problems and take on new responsibilities as they arise, collaborating with the team for solutions.
Assist with organizing and hosting special events, such as the firm's Annual Meeting in May and September.
Provide assistance with travel bookings and expense tracking as needed.
Complete various administrative tasks and office errands as required.
Qualifications:
BA/BS degree required.
At least 1 year of experience in an administrative or office management role preferred.
Ability to handle confidential information with discretion.
Strong initiative, with the ability to work independently and anticipate needs.
Excellent problem-solving skills, using logic to explore alternatives and propose solutions.
Strong written and verbal communication skills, with attention to detail in grammar, spelling, and punctuation.
Proficient in Microsoft Suite (Outlook, Word, Excel, PowerPoint).
This is a fantastic opportunity to contribute to a dynamic team and gain experience in a fast-paced environment. If you are a motivated self-starter with a passion for office management and providing exceptional support, we encourage you to apply.
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.