Required Skills & Experience • High School diploma or equivalent • 1-2 years of relevant administrative experience • Be time-oriented, organized, reliable, and diligent • Proficiency in MS Office (Word, Excel, Power Point, and Outlook) • Internet and electronic equipment savvy and able to troubleshoot and/or utilize resources to meet deadlines • Professional appearance and phone etiquette
Nice to Have Skills & Experience • Working knowledge of SharePoint, Concur, and CORE Integrator
Job Description
A client is seeking an Administrative Assistant position to support their corporate location in AZ. Duties include providing a high level of service to internal and external customers both in person and over the telephone. Additionally, this individual will be responsible for understanding and enforcing security procedures with regard to visitors and packages. The Receptionist is an integral part of the facility administration providing support to various departments.
What You'll Do: • Open lobby at 8:00 am and close at 4:30 pm daily • Answer and direct phone calls, taking and delivering messages in a timely fashion • Act as liaison between visitors, callers, vendors, package deliveries and Iridium staff, screening all visitors for building access approval before checking in and assigning appropriate badges and receiving and distributing mail daily, which may include interoffice mail from our sister locations • Manage office supply orders and inventory including coffee services, machine maintenance and all related billing, checking in office supplies against order log / packing slip • Manage catering requests, maintaining contacts and relationships with vendors • Prepare FedEx shipping labels and arrange for pick-ups as requested • Help arrange conference rooms, catering, etc., for meetings and events • Schedule and set up conference calls / Teams meetings • Ensure kitchens and conference rooms are stocked and appear orderly and clean • Coordinate building maintenance with Facilities Manager • Assist with in office special events • Additional administrative projects by request
Exact compensation may vary based on several factors, including skills, experience, and education.
Employees in this role will enjoy a comprehensive benefits package starting on day one of employment, including options for medical, dental, and vision insurance. Eligibility to enroll in the 401(k) retirement plan begins after 90 days of employment. Additionally, employees in this role will have access to paid sick leave and other paid time off benefits as required under the applicable law of the worksite location.