A leading hedge fund in New York is seeking a highly capable Team Assistant to support its directors while also providing occasional coverage for C-suite executives. This is a small, close-knit team that requires someone proactive, adaptable, and willing to provide support wherever needed. The ideal candidate will be resourceful, detail-oriented, and able to thrive in a fast-paced, high-performance environment.
Key Responsibilities:
Administrative Support: Manage schedules, coordinate meetings, and assist directors with various administrative tasks.
C-Suite Coverage: Provide seamless coverage for senior executives during holidays or absences, ensuring operations run smoothly.
Travel Arrangements: Organize domestic and international travel itineraries, including flights, accommodations, and logistics.
Meeting Coordination: Prepare materials, book meeting spaces, and ensure seamless execution of executive meetings.
General Support: Assist with ad-hoc projects and administrative duties as required.
Ideal Candidate Profile:
Minimum of 3 years of experience in a team assistant or administrative role, ideally within financial services or a fast-paced corporate environment.
Exceptional organizational and multitasking skills with a strong attention to detail.
Comfortable handling sensitive information with discretion and professionalism.
Ability to adapt to changing priorities and support different areas of the business as needed.
Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfortable with technology.
Salary & Benefits:
Base Salary: $90,000 - $100,000 per year (dependent on experience).
Bonus: Competitive discretionary bonus structure.
Benefits: Comprehensive health insurance, 401(k), and additional perks.