Administrative Support Coordinator for the ADRC at University of Oklahoma in Norman, Oklahoma

Job Description:

The Administrative Coordinator position's primary job function is to coordinate, manage, and perform administrative support functions for the ADRC.

Duties:

• Oversees and provides professional administrative support, financial management and budget planning for the department.


• Oversees records maintenance, to include but not limited to inventory, personnel, and office files.


• Assists with developing, implementing, and interpreting policies and procedures, ensuring compliance with Federal, State and University policies and regulations.


• Assists with coordination and planning of program hosted events and programs/logistics.


• Coordinates and executes department events.


• May maintain budget and grant administration, account reconciliation, Pcard management, and OU Foundation funds.


• Performs account reconciliation to balance financial statement transactions to source documents and forecast cash flow and account balance.


• May prepare and reconcile Grant / Foundation reports and verify cash balance in accounts


• Provides support with purchases, travel, policies and procedures, awards, funding requests, and reimbursement requests.


• Performs various duties as needed to successfully fulfill the function of the position

Required Education: High School Diploma or GED, AND:

• 12 months office, clerical, or administrative experience

Skills:

• 
  Working knowledge of office procedures.
  
  


• 
  Working knowledge of accounting processes.
  
  


• 
  Ability to use a computer and calculator.
  
  


• 
  Knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
  
  


• 
  Excellent interpersonal skills.
  
  


• 
  Ability to work as a team member.
  
  


• 
  Ability to complete tasks in an efficient and timely manner.
  
  


• 
  Must be detail oriented.
  
  


• 
  Ability to multitask, be organized, and self-motivated.
  
  


• 
  Ability to communicate verbally and in writing.
  
  


• 
  Basic math skills.
  
  


• Work under pressure to meet deadlines.


• Ability to work effectively with students, faculty, staff, and the general public.

Certifications: None 

Working Conditions:

• 
  Physical:
  
  
  
  • Sit for prolonged periods. 
  
  
  • Use of a computer.
  
  
  • Manual dexterity.
  
  
  • Communicate effectively.
  
  
  • Engage in repetitive motion
  
  
  
  


• 
  Environmental:
  
  
  
  • Standard Office Environment
  
  
  
  

Department Preferences:  

• 
  Experience working with people with disabilities.


• Experience working in a higher education environment.


• Bookkeeping experience.

Department Specific Duties:

• Manage the calendar and scheduling of appointments for the Director and staff as directed by the Director of the ADRC.


• Review incoming requests for accommodations in the case management system.  Update and assign cases to ADRC staff.


• Manages the ADRC@ou mailbox.


• Provide administrative support to the ADRC.


• Answering phone and routing to the appropriate person.


• Ensure clean office spaces are maintained in coordination with the ADRC Team.


• Data processing, reporting, spreadsheets.


• Manages day-to-day administrative support for the department.


• Maintains P-Card (university credit card) account for the ADRC and equipment codes.


• Prepares reports as requested, summarizing information, presenting recommendations, and stating conclusions.


• Manages supply ordering and maintains inventory records of supplies and equipment.


• Coordinates and schedules activities such as travel arrangements and meetings for the Director and other team members as directed by the Director.


• Demonstrates an attitude that promotes a positive educational environment. 


• Punctuality is expected in this role.


• Take responsibility for the quality of your work. 


• Serves as a liaison with other offices on and off campus. 


• Completes special projects and other duties as assigned.

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.  To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

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