AP/AR Manager - ASICPP at Another Source in Pomona, California

Job Description:

Another Source’s Client, California State Polytechnic University, Pomona, is recruiting an Accounts Payable & Receivable (AP/AR Manager) to join the Associated Students, Inc. (ASI) team. 

Here’s a little about Cal Poly Pomona and the position they are recruiting for:    

Cal Poly Pomona is the nation’s No. 1 polytechnic university for diversity and economic mobility. It’s a caring and inclusive community dedicated to empowering every individual to achieve their dreams. At CPP, students gain real-world experience and explore career paths that allow them to stand out from day one. 

Associated Students, Inc. (ASI) is a nonprofit auxiliary organization authorized by the CSU Board of Trustees to perform student life functions for the campus. ASI employs 60 full-time staff and 500 part-time student employees, manages a $18M annual budget, and stewards over 294,000 square feet of student space, including the student union and recreation center. 

Hybrid schedule with 3 days in office (Wednesday required) and 2 days remote. 

The anticipated yearly salary range for this position is up to the mid-point of the salary range $69,239 – $84,819, depending on qualifications and experience. The full salary range for the role is $69,239 - 100,397.   

About the role:   

Reporting to the Associate Director of Financial Services, the AP/AR Manager is responsible for managing the Accounts Payable and Accounts Receivable units of ASI’s Financial Services department. This role oversees the accuracy and compliance of all disbursement and receivables functions while leading process improvement, training, and policy implementation across departments. 

This is a leadership role with direct oversight of 10 staff members, including full-time supervisors and part-time assistants, ensuring the integrity of financial transactions and strong service delivery. 

Key Responsibilities: 

Disbursements and Payables Oversight 

• Manage AP operations, including check and ACH disbursements, positive pay file processing, and vendor payments 

• Ensure compliance with policies and regulations at the CSU, university, and state levels 

• Develop and lead trainings on disbursement policies and procedures 

• Monitor and reconcile AP ledgers, manual checks, and fixed assets 

• Submit unclaimed property reports to the California State Controller 

• Receivables and Cash Handling Oversight 

• Manage AR processes, including invoicing, aging reports, cash handling, and reconciliation 

• Oversee vault and bank transactions, conduct cash audits 

• Develop and implement cash handling policies, forms, and trainings 

• Ensure accuracy of AR subledgers and general ledger reconciliation 

Leadership and Team Supervision 

• Supervise (1) FT AP Supervisor, (1) FT AR Supervisor, (5) PT AP Assistants, (2) PT AR Assistants 

• Recruit, train, develop, and evaluate team members 

• Set priorities, delegate responsibilities, and foster a collaborative team culture 

• Lead preparation for audits, tax filings (e.g., 1099s), and regulatory reporting 

Organizational Engagement 

• Serve as a leader within ASI, participating in campus committees and team learning initiatives 

• Actively support ASI’s commitment to continuous learning, innovation, and equity 

Required Qualifications: 

• Bachelor’s degree in Accounting, Finance, or a related field

• Minimum of 5 years of progressive experience in accounting, record-keeping, reconciliations, and financial reporting 

• Minimum of 3 years of supervisory experience 

• Knowledge of GAAP, internal controls, and compliance regulations 

About Associated Students, Incorporated California State Polytechnic University, Pomona (ASICPP): 

• Founded in 1963, Associated Students, Incorporated California State Polytechnic University, Pomona (ASICPP) has been at the forefront of enhancing the college experience at Cal Poly Pomona.   

• ASICPP is dedicated to providing opportunities for student engagement, leadership, and a wide range of student life programs and services, including recreation and wellbeing, student union and activities, student government, clubs and organizations, food pantry, and children’s education and care. 

• As part of the Cal Poly Pomona Division of Student Affairs with a reporting line to Administrative Affairs, ASICPP serves the entire campus population, including more than 28,000 students. We’re not just an organization; we’re a dynamic learning institution committed to care, growth, and transformation. Our core values revolve around learning, continuous improvement, and innovation.  

Learn more here: https://asi.cpp.edu/about-us/the-corporation/our-story/ 

Why a career with ASICPP is for You:  

ASI employees enjoy a high-quality benefits package, with some benefits fully funded by the employer. The following is a summary of benefits currently available to eligible, full-time employees: https://asi.cpp.edu/wp-content/uploads/2024/05/Benefits-Summary.pdf 

• Competitive Benefits: 14 paid holidays, educational fee reimbursement, health insurance, a CalPERS retirement plan and more. 

• CalPERS Retirement Plan: CalPERS is a defined benefit retirement pension plan. Lifetime medical benefits for you, your spouse, or registered domestic partner. Learn more here: http://www.calpers.ca.gov/  

• Professional Development: Aspire to Inspire (A2I) is an exciting professional development path available to all ASI staff. It consists of various workshops, sessions, and training (both on and off campus) that support professional development, grow leadership skills, and showcase staff talents. 

• Flexible Work Schedule:  option available 

Equal Employment Opportunity and Non-Discrimination:   

The California State University is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all CSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).  

Another Source works with their clients, on a retained project basis. We are committed to building inclusive candidate pools as we partner with hiring teams. Veterans, women, people of color, LGBTQIA+, and people with disabilities are encouraged to apply. As you read through the job posting and review the list of qualifications (required and/or preferred), please do not self-select out if you feel you do not meet every qualification. No one is 100% qualified. We encourage you to apply and share your story with us.