Executive Assistant at Beacon Hill Staffing Group, LLC in Atlanta, Georgia

Job Description:

Beacon Hill Associates is seeking an Executive Assistant for a contract-to-hire position located in Brookhaven. This role specializes in providing high-level administrative support to executives within the Behavioral and Mental Health division. The position involves scheduling, coordinating logistics, handling communications, and ensuring efficient operations within the department. This is an in-office 5 days a week opportunity.



Daily Duties:



* Maintain calendar and appointment scheduling, ensuring executives effectively manage their time.


* Prepare department and committee minutes/agenda and coordinate meeting materials in a timely manner.


* Approve expense reports as assigned by leadership.


* Schedule meetings, retreats, and locate appropriate meeting spaces.


* Coordinate logistics for board meetings, including scheduling, parking arrangements, and AV setup. * Maintain payroll reports and track employee attendance.


* Serve on special projects, committees, or act as a department representative.


* Screen incoming telephone calls, manage relationships with vendors and internal staff, and provide exceptional customer service.


* Process invoices for payment and reconcile financial transactions monthly.


* Coordinate activities between executives, project managers, and consultants.


* Partner with other Executive Assistants to optimize workflow and efficiency.



Ideal Candidate:



* Bachelor's degree in business, healthcare, or a related field preferred.


* Minimum of 5-7 years of administrative support experience in a professional office environment.


* Strong organizational skills with the ability to multitask in a fast-paced setting.


* Assertive yet professional approach to managing executive schedules and tasks.


* Excellent verbal and written communication skills.


* Advanced computer skills, including Microsoft Office Suite (Outlook, PowerPoint, Word, Excel) and Concur for expense and travel management.


* Experience scheduling multi-stakeholder meetings and handling logistics.


If you have a strong background in executive support and thrive in a dynamic environment where organization and multitasking are key, apply today!


Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.



California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.


If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/


Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.


Company Profile:


Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.


Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.


Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .


Benefits Information:


Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you!


Beacon Hill. Employing the Future (TM)