Contract and Insurance Administrator - Lutz, FL at Preferred Materials Inc in Lutz, Florida

Job Description:

Job ID: 508696

Preferred Materials, Inc., a CRH Company, is the leading vertically integrated supplier of construction materials, and construction/paving services in the United States. Headquartered in Tampa, Florida, the Preferred Materials Region has facilities throughout the State of Florida, as well as Coastal Georgia and South Carolina. Companies within the Preferred Region are leading providers of ready mix concrete, concrete block, aggregate materials, hot mix and warm mix asphalt, as well as design-build and conventional-bid-build solutions for roadway and civil construction projects. Preferred is committed to being a great place to work, and to attracting and retaining exceptional employees. We promote a strong safety culture, and have dedicated professionals who are focused on their own safety and the safety of their co-workers.

The Contract and Insurance Administrator reports to and works under the direction of the Controller and performs the following primary responsibilities:

• Oversees contracts through the full lifecycle including contract review and execution


• Review contractual documents and performance requirements to ensure adherence to company policy, government specifications and requirements, customer specifications, conformance to agreements and accordance with legal requirements


• Develop and maintain a comprehensive contract framework and repository, ensuring proper documentation, version control and accessibility


• Stay updated on relevant regulatory changes and make adjustments as necessary


• Ensure timely insurance compliance with vendors, customers, and subcontractors


• Identify problem areas and make recommendations for change, as appropriate


• Monitor and track contract deliverables, milestones and key dates to ensure compliance and timely execution


• Conduct regular audits to identify discrepancies or trends and take appropriate corrective actions


• Coordinates with internal stakeholders to address terms and conditions, project scope, product, and other aspects of the contract


• Acts as an agent for the company by interfacing directly with vendors and operations managers


• Interpret Master Service Agreement contracts and document changes as appropriate


• Respond to inquiries regarding contractual obligations and revisions.


• Initiate documentation to authorize work in accordance with contractual specifications


• Develop reporting as appropriate, identify problematic trends and make corrections as required by each situation


• Respond promptly to managers' queries


• Assists Finance and Accounting departments with various projects


• Perform other duties as assigned

Other Responsibilities include:

• Collaborate with project teams and key stakeholders, including legal, safety, corporate insurance & procurement to ensure or develop appropriate risk transfer strategies.


• Assist with 3rd party insurance tracking by conducting audits and training for contract administrators


• Proactively educate and advise internal stakeholders and contract admins on coverage options, policy reviews and use of company insurance tracking software


• Coach internal stakeholders in contract and insurance risk assessment

Work Requirements

• Pass a pre-employment drug screen and criminal background check


• Must be able to provide valid documentation for the I-9 requirement

Education/Experience

• High School diploma or general education degree (GED). Bachelors degree in Business Administration, Law or related field is an advantage


• Three (3) years of legal or contracts experience


• Requires proficient use of office equipment, Microsoft Office Outlook, Excel, Word, PowerPoint and the ability to work with various software programs that support business functions.

Key Competencies

• Customer Service - Manages difficult or emotional customer situations; Responds promptly to internal and external customer needs.


• Teamwork - Contributes to building a positive team spirit.


• Judgment - Exhibits sound and accurate judgment.


• Planning/Organizing - Uses time efficiently.


• Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Accepts responsibility for own actions.


• Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.


• Adaptability - Adapts to changes in the work environment; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.


• Attendance/Punctuality - Is consistently at work and on time.


• Dependability - Follows instructions, responds to management direction; Commits to long hours of work when necessary to reach goals.


• Initiative - Asks for and offers help when needed.


• Innovation - Generates suggestions for improving work.


• Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance

What CRH Offers You

• Highly competitive base pay


• Comprehensive medical, dental and disability benefits programs


• Group retirement savings program


• Health and wellness programs


• A diverse and inclusive culture that values opportunity for growth, development, and internal promotion

About CRH

CRH has a long and proud heritage. We are a collection of hundreds of family businesses, regional companies and large enterprises that together form the CRH family. CRH operates in a decentralized, diversified structure that allows you to work in a small company environment while having the career opportunities of a large international organization.

If you're up for a rewarding challenge, we invite you to take the first step and apply today! Once you click apply now, you will be brought to our official employment application. Please complete your online profile and it will be sent to the hiring manager. Our system allows you to view and track your status 24 hours a day. Thank you for your interest!

Preferred Materials, Inc., a CRH Company, is an Affirmative Action and Equal Opportunity Employer.

EOE/Vet/Disability--If you want to know more, please click on this link .