This position can be in New Haven, Westport, or Greenwich
The following are essential job duties and responsibilities of the Legal Practice Coordinator. This list is not exhaustive, and other duties may be assigned as necessary.
Assists paralegals on all aspects of estate administration.
Drafts documents based on guidance from lawyers.
Provides document production services including word processing, scanning, PDF manipulation. Utilizes office services support as appropriate.
Proofreads all documents produced for correct formatting, spelling, and grammar, and ensures that all attachments, exhibits, or enclosures are included.
Prepares documents for signings.
Conforms signed documents for mailing to client and documentation for firm files.
Organizes files and databases; maintain documents, both paper and electronic. Follows firm guidelines relating to record retention.
Follows up with attorney and/or client on outstanding issues.
Notarizes documents as requested.
Requirements
Education: Bachelor's Degree. In lieu of a degree, 3-5 years of relevant experience.
Experience: Legal experience, preferably in trusts and estates.
Knowledge/Skills and Abilities:
Advanced proficiency with Microsoft Office Suite; WORD, Excel, PowerPoint. Ability to use PDF technology such as Nuance or Adobe Acrobat.
Excellent knowledge of grammar, spelling, and punctuation.
Legal writing skills, knowledge of legal terminology.
Knowledge of office equipment such as multi-function devices, telephones, facsimiles, etc.
Strong oral and written communication skills.
Strong interpersonal skills in order to communicate with a diverse group of attorneys, staff, and clients.
Strong customer service orientation.
Notary Public.
Essential Demands of the Role
Flexibility to work overtime, as needed.
Ability to travel to other office locations on occasion.
Prolonged periods sitting at a desk or standing; using computer equipment.