We are seeking highly organized Administrative Assistant to provide critical support to senior stakeholders and internal teams. This role requires strong project management, communication, and problem-solving skills in a fast-paced environment.
Key Responsibilities:
Provide executive-level administrative support, including travel coordination, calendar management, and expense processing.
Develop and maintain project plans to ensure timely and accurate deliverables.
Plan and manage logistics for internal and external events, client meetings, and staff functions.
Coordinate Webex meetings and manage incoming/outgoing communications.
Prepare reports using Excel and develop/edit PowerPoint presentations for client meetings.
Process invoices, manage visitor logistics, and maintain departmental reports.
Utilize various administrative systems such as Concur, Tableau, Outlook, and e-procurement tools.
Partner with other assistants to provide seamless support across multiple locations.
Qualifications:
Bachelor's degree with 3-5 years of administrative experience in a financial institution.
Strong Microsoft Office Suite skills, particularly in Excel, PowerPoint, and Outlook.
Excellent organizational and time management skills with the ability to multitask.
Strong verbal and written communication skills, demonstrating professionalism and confidentiality.
Experience in event planning, project management, and executive support.