Accounting Specialist - Facilities & Services at University of Illinois in Urbana, Illinois

Job Description:

Accounting Specialist - Facilities & Services




Facilities & Services




Job Summary

This position prepares, enters, and reviews utility billing and expense data in the Energy Billing System (EBS), Chrome River, Banner Finance, and the AiM work management system monthly. Processes utility service payments and prepares Excel sheets for import into EBS, reviews utility usage data for accuracy, runs utility usage and cost reports for various stakeholders, and responds to a variety of inquiries regarding utility usage and cost data. Supervisor provides general instructions and assistance as required. Work is performed independently.
Duties & Responsibilities

• Manages utility transaction data collection process:

o Accurately and efficiently post utility service invoice payments through Chrome River.

o Enters the usage and cost information by meter into the Excel sheet that is used to import the data into EBS.

o Maintain meter routes and other meter changes or additions in EBS.

o Ensure EBS, Banner C-FOAPAL and Work Order information is properly assigned to documents and electronic transactions.

o Coordinates monthly meter data collection and billing process.

o Recommends changes or updates to processes to improve data quality and efficiency.

o Updates standard operating procedures as required.

o Update meter cost allocations to different CFOPs based on changes is building square footage or fume hood data.

• Billing of customers for utilities services provided:

o Maintains and operates EBS system to ensure timely and accurate utility data collection and billing information.

o Review meter usage data using EBS variance reports.

o Coordinates with other staff personnel to meet deadlines and ensure accurate billings.

o Prepares a variety of reports and ad hoc analyses for stakeholders using various available reports and queries.

• Communicate with Facilities & Services and other University staff:

o Communicate with F&S staff and other university departments as appropriate to field questions and troubleshoot systems problems.

o Work with customers regarding questions about monthly billings.

• Other related duties as assigned.



Additional Physical Demands

• Sedentary work, some light lifting, bending and kneeling are required for the job.
• Busy office with frequent interruptions from phones ringing and face to face interactions with customers and other office staff members to provide information and solve problems.
Minimum Qualifications


1. High school diploma or equivalent.
2. Any one or combination totaling two (2) years (24 months) from the categories below:
A. Course work in accounting, as measured by the following conversion table or its proportional equivalent:

• 9 semester hours equals two (2) years (24 months)

B. Course work in any discipline as measured by the following conversion table or its proportional equivalent:

• 30 semester hours equals one (1) year (12 months)


• Associate's Degree (60 semester hours) equals eighteen (18) months


• 90 semester hours equals two (2) years (24 months)

C. Work experience in bookkeeping, office support, or closely related experience.
3. Two (2) years (24 months) work experience in bookkeeping, office support, or closely related experience.



Knowledge, Skills and Abilities

• Ability to operate personal computers and installed software (e.g., Banner, EBS, WebView, Chrome River, Access, Excel, Word)


• Knowledge of various automated data processing systems.


• Ability to perform detailed work involving written and numerical data and make arithmetical calculations rapidly and accurately.


• Ability to interact effectively with Facilities & Services personnel, other departmental personnel, other customers and suppliers.


• Ability to identify problems and resolve issues.


• Ability to work independently.

Appointment Information


This is a 100% full-time Civil Service 4651 - Accounting Specialist position, appointed on a 12-month basis. The expected start date is as soon as possible after 4/28/2025. The entry level salary for this position is $22.70/hour.


For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .



Application Procedures & Deadline Information


Applications must be received by 6:00 pm (Central Time) on April 4, 2025. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Jennifer Weaver jdw86@illinois.edu. For questions regarding the application process, please contact 217-333-2137.


The University of Illinois offers a very competitive benefits portfolio, depending on the position. Click for a complete list of Employee Benefits .

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu .


Requisition ID: 1029843
Job Category: Administrative Support
Apply at: https://jobs.illinois.edu
Apply Now