Project Payables Analyst: This position is responsible for receiving and processing all project related subcontract and purchase order invoices and all RGD general overhead vendor invoices. Performance of this job requires proficiency in use of both an automated accounting system and cost control system. (Quickbooks, Contract Manager - current plans are to migrate from Contract Manager to Autodesk Cost Management)
Coordinate accounts payable processes with vendors accounting departments from initial billings to final completion and closeout of all contracts for efficient project closeout purposes.
Must be knowledgeable and flexible to handle both complex and simple levels of accounts payable activities dependent upon project activities and schedules.
Must be willing to interface and coordinate with project managers, procurement, project controls, vendors, clients and other company disciplines when needed to obtain required and supporting documentation of payables for compliance of all executed contracts.
Under direct supervision this role will be responsible for accurate reporting of monthly, quarterly and year end accruals for both internal and client needs.
Experience is required in maintaining compliance with tax regulations and reporting requirements. Must be able to verify accuracy and compliance of insurance requirements.
Coordinate and perform accounts payable processes from initial start process to final completion and closeout of all projects.
Must be able to follow General Accepted Accounting Principles to ensure all financial information is consistently and accurately reported.
Qualification: Bachelor of Science in Accounting or equivalent experience
Specific Duties & Responsibilities also Include:
Credit Cards: Process all billable and non-billable employee approved credit card purchases for synch from Method into QuickBooks and reconcile monthly.
Employee Expense Reports: Process and pay all approved employee expense reports for synch from Method into QuickBooks and reconcile.
Insurance: Must be able to verify compliance of insurance requirements for all invoices prior to issuance of payment.
Taxes: Experience is required in maintaining compliance with tax regulations and tax reporting requirements. Responsible for monthly reporting of sales tax.
Accruals: Must be knowledgeable and flexible to handle both complex and simple levels of accounts payable activities dependent upon project activities and schedules.
Via direct communication with vendors and project managers, this role will be responsible for accurate reporting of monthly, quarterly and year end accruals for both Clients requirements and for RGD home office accounting purposes.
Payroll Processing: Weekly reconcile employees payroll items and hours for payroll processing purposes. Monthly or as needed, process employee payroll and employee liability payments and reconcile each month. (via Intuit) Reconcile monthly employee vacation and sick accruals between Method Integration and Quickbooks.
Work closely with RGD Employee Benefits Coordinator to reconcile monthly Insurance carriers premium invoices to monthly employee payroll benefit deductions.