We are looking for a full-time Office Assistant to provide general administrative and office support to our team. This role involved managing various tasks to ensure smooth daily operations, including ordering office supplies, greeting visitors, handling mail distribution, managing correspondence, and answering incoming calls. Additional responsibilities will be assigned.
Most Important Responsibilities:
What You Will Do: • Receive, sort, and distribute incoming mail, as well as maintain and route publications. • Coordinate the pick-up and delivery of express mail services (e.g., FedEx, UPS). • Greet and direct visitors, monitoring access and maintaining security protocols. • Maintain and organize the supply and break rooms, ensuring cleanliness, stock levels, and cost-effective purchasing. • Assist with the coordination of meetings and events, including weekly lunches, booking venues, catering, and travel reservations. • Manage reception phone line, directing calls appropriately. • Assist with administrative tasks such as photocopying, faxing, filing, and collating. This may include preparing documents (Word, Excel, PowerPoint, and Outlook) and expense reports (Concur). • Serve as a liaison with property management, submitting work orders as necessary. • Other duties as assigned, with responsibilities potentially evolving over time.
Physical Requirements: • This position requires sitting, standing, reaching, lifting, bending, kneeling, stooping, climbing, pushing, and pulling items weighing 30 pounds or less.
What you can bring to the table to impact this role, team, and organization: • At least one year of experience in office administration, reception, or customer service. • A minimum of a high school diploma. • Strong organizational and communication skills. • Proficiency with relevant software applications (Outlook, Word, Excel, PowerPoint). • Availability to work in the office Monday to Friday from 8:00 AM - 5:00 PM.