AutoScale Ventures is seeking a motivated Business Administrator to work closely with our CEO out of our office in Bellevue, WA, joining a global team of around 60+ people spread across the United States, Canada, the Philippines, India, Pakistan, and China, to work on a few ambitious ventures around leveraging the power of comprehensive, well-organized datasets to promote a more fair and transparent world.
Work Setup:
Location: On-site in Bellevue, WA
Core Hours: Mon-Fri 9:30am - 4:30pm
Additional Hours on Weekends / Holidays: 1-4 hours/day as needed
Responsibilities:
Operations:
Organize and complete administrative tasks related to business operations including mails, vendor management, contracts, compliance, etc.
Coordinate and communicate with clients, vendors, partners, and relevant stakeholders.
Maintain detailed documentation and create structured workflows for operational efficiency.
Analyze business needs and propose initiatives and process improvements to drive efficiency and growth.
Make independent, high-level decisions to ensure smooth day-to-day business operations, balancing priorities effectively.
Project Management:
Manage cross-functional projects from conception to execution, ensuring deliverables are met on time and within scope.
Undertake special projects & tasks (big + small) to help our businesses grow & improve.
Develop strong and deep relationships with employees (past, present, and future), fostering a collaborative and efficient work environment.
Assist in talent acquisition and onboarding processes to build and strengthen the team.
Qualifications & Skills:
At least 2-3 years of experience supporting C-suite executives working in a tech or startup environment.
Strong background in project management, administrative operations, and strategic planning.
Experience managing complex schedules, workflows, and high-priority tasks in a fast-paced environment.
Ability to assess challenges quickly, propose actionable solutions, and make independent high-level decisions.
Strong problem-solving skills and adaptability to shifting business needs.
Proven ability to manage multiple projects simultaneously while meeting deadlines.
Exceptional attention to detail and ability to maintain accuracy in high-pressure situations.
Ability to communicate effectively with internal teams, external partners, and senior executives.
Professionalism in handling sensitive and confidential information.
Strong experience with business tools such as Google Workspace, ClickUp or similar project management tools.
Ability to quickly learn and adapt to new technologies and systems. l
High levels of initiative, self-motivation, and adaptability to evolving business needs.
Programming experience is a plus but not required!
Company Values:
Be Transparent: Can you admit what you don't know and be open about bad news as it happens?
Honor Our Commitments: Can you be selective in what you undertake and disciplined in your delivery?
Go Deep: Do you have the curiosity for gaining a deep understanding of each aspect of the projects you take on?
Never Stop Improving: Do you have the initiative to drive longer-term improvements with every task you take on?