Accounts Payable Specialist - 40 hrs/wk, 1st shift at Blanchard Valley Regional Health Center in Findlay, Ohio

Job Description:

PURPOE OF THE POSITION



The purpose of this job is to assist in the day-to-day accounting functions of facility in accordance with current acceptable accounting and cost reimbursement principles related to the parent organization and all subsidiaries.



JOB DUTIES/RESPONSIBILITIES




Duty 1: Responsible for timely and accurate entering/uploading of invoices for all BVHS entities including matching vouchers electronically to purchase orders and receiving documentation; ensuring that the supporting documentation meets the criteria set forth in BVHS standard work processes; validating payment addresses and payment terms for accuracy.



Duty 2: Responsible for timely and accurate processing of patient refunds and non-employee reimbursements for all BVHS entities ensuring that the supporting documentation meets the criteria set forth in the BVHS standard work processes.



Duty 3: Timely review of monthly vendor statements for past due invoices and/or credits due to BVHS including communication with vendor Accounts Receivable departments to request copies of missing invoices/credits; resolution of mis-applied payments by vendors; and reviewing/reconciling any invoice/payment discrepancies.



Duty 4: Follow up with BVHS associates and/or vendors as needed to resolve issues including missing purchase order numbers required for invoice/payment processing; electronic approvals required for payment processing; and inquiries regarding payment status as requested.



Duty 5: Completion of daily audits to reconcile and verify processed vouchers ensuring accuracy in remit addresses; pay terms; accurate accounting for freight, taxes and miscellaneous charges; and accuracy in keyed invoice dates and numbers to minimize the risk of duplicate payments.



Duty 6: Assist in departmental goal of increasing participation in BVHS electronic payment options by reviewing invoices for opportunities as well as discussing with vendors.



Duty 7: Assist in other accounting duties as needed including audit requests; month-end/year-end closing processes; special projects; streamlining AP processes; or coverage in cases of vacation and/or leaves of absence.



Duty 8: Print, sort, distribute, and respond as needed to both physical and electronic departmental mail.



Duty 9: Maintain confidentiality of organizational information.



REQUIRED QUALIFICATIONS

• High school graduate or GED equivalent
• Two-year degree or equivalent experience
• 3-5 years of Accounts Payable, Accounting or bookkeeping experience
• PC proficiency including Microsoft Office and data entry experience
• A basic knowledge of general accounting practices and office procedures
• Strong time management and organizational skills
• High degree of attention to detail
• A valid driver's license is required (if you do not have a valid Ohio driver's license you must obtain one within 30 days of your residency in the state). You must also meet BVHS's company fleet policy and insurance company requirements, and any other requirements that may be required to operate a vehicle.
• Ability to analyze documents for accuracy and completeness along with problem solving skills to resolve issues
• Positive service-oriented interpersonal and communication skills
• Ability to work independently, prioritize, multi-task, meet deadlines, learn new skills, and follow up on pending issues.

PREFERRED QUALIFICATIONS

• Accounting education/coursework

PHYSICAL DEMANDS



This position requires a full range of body motion with intermittent activities in walking, lifting, bending, squatting, climbing, kneeling, twisting and standing. The associate must be able to sit or six hours a day. The individual must be able to lift twenty pounds and reach work above the shoulders. This position requires finger dexterity and eye-hand coordination. The individual must have excellent verbal skills to perform daily tasks. This position requires corrected vision and hearing in the normal range.


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