Payroll and Benefits Administrator at IncredibleBank in Wausau, Wisconsin

Job Description:

IncredibleBank

TITLE Payroll and Benefits Administrator

CATEGORY People Operations

DESCRIPTION

We know what you're thinking. "What kind of name is IncredibleBank?"

Well, we're glad you asked.

With a name like IncredibleBank, we have a lot to live up to. Our name is a promise we make every day to our customers and to our team members (and hey, that could be you!). A promise that we strive to be incredible in everything we do. A promise that will help our customers, fellow team members, and our communities to do the incredible.

At IncredibleBank, we're all about ICE. What's ICE? ICE stands for Incredible Customer ExperienceTM (that's right - an experience so good and so important we trademarked it). ICE illustrates the core values that drive everything we do - how we conduct business, how we treat each other, and how we continuously strive to build on our model of customer-focused banking. Our core values have been in place for more than 50 years and continue to influence every aspect of our operation today.

So - how can you help us live up to our name?

About the Role

We are eager to discuss the prospect of you joining our team as our next incredible team member!

This position reports to the SVP, People at our IncredibleBank branch location in Wausau, WI (17th Avenue) and allows you to partner with other team members and key stakeholders to provide Incredible Customer Experiences of your own! Duties and responsibilities may include:

• Administers the organization’s payroll function. Responsible for multi-state payroll processing including preparation and maintenance of payroll to ensure the timely, accurate payment of all employees.
• Reviews and verifies employee timecards and leave accruals. Facilitates the annual leave accrual process and analyzes/reports leave usage to management as appropriate.
• Maintains employee data in HR, Payroll, and Timekeeping systems including manual updates for hires, terminations, benefit enrollments, position changes, and salary adjustments as necessary. Meticulously reviews entries to ensure that HR system reflects the source of truth.
• Monitors and processes additional payroll transaction data such as incentives, commissions, bonuses, severance payments, and FMLA/Disability entries.
• Serves as subject matter expert on employee pay issues and inquiries. Collects and maintains payroll-related reports, completes file submissions for benefit vendors, and reconciles accounts as needed. Stays abreast of all payroll state and federal legal requirements.
• Reviews, validates, and approves quarterly and annual tax filings for third party administrator. Ensures tax payments and reporting requirements are processed according to government due date. Remains aware of withholding requirements and partners with state agencies to register for new states as needed in a timely manner.
• Facilitates year-end payroll processes to ensure accurate W-2 reporting and develops each year’s Payroll, Deduction, and Holiday Schedules. Updates HR, Payroll, and Timekeeping systems as needed to meet requirements for the start of the next respective year.
• Serves as primary expert in HRIS upgrades. Assist with maintenance and enhancements of HR systems. Set up new deduction and pay codes and test to ensure accuracy. Completes system maintenance based on role security set up in the HR/Payroll/Timekeeper systems. Partners with TPA consultants on system troubleshooting and reporting.
• Coordinates and monitors benefit and 401k enrollment for all employees- advising on eligibility, costs, and coverages. Partners with the VP, Total Rewards to facilitate the annual and semi-annual open enrollment processes.
• In partnership with business leaders, ensures compliance and leads internal department and corporate audits. Provides third party auditors with reasoning and backup as requested. Administers the SAFE Act/NMLS processes on behalf of the organization.
• Reviews and responds to request for information from internal and external parties, including but not limited to employment verifications, unemployment requests, and departmental reporting.

This is a regular full-time position, averaging approximately 40 hours/week. Schedule may vary between the hours of 8:00 am to 5:30 pm CST Monday through Friday.

This position will work on-site at our IncredibleBank branch location on 17th Avenue in Wausau, WI.

About You

You do what is right over what is easy. You don’t settle for good enough. You’re driven to learn and grow. You recognize your impact on the customer experience, regardless of your role.

Those attributes are just a few things our incredible employees have in common.

And, if you are looking for an opportunity to join an innovative team, we’d be so excited to learn a little more about you and your interest in joining the team! Our recommended and preferred qualifications are:

• Bachelors Degree in Accounting, Finance, or related field; and three to five years related experience and/or training; or equivalent combination of education and experience.
• Proficient in using payroll software and compensation data management systems, with the ability to learn and adapt to new technologies.
• Intermediate experience in Microsoft Suite products.
• CPP designation through the American Payroll Association is preferred but not required.
• Excellent data management, problem solving and analytical skills. Acute attention to detail.
• Must be able to function in a team environment, cope with stress, and maintain a pleasant and cooperative temperament with internal and external partners.
• Ability to understand and continually improve business processes and systems is required.

About Our Benefits and Compensation

Our promise of ICE extends to our employees as well. Our employees are our greatest asset, and we strive to show our appreciation by offering top-tier benefits and, dare we say, more than competitive compensation that we’re willing to discuss up front.

And we are constantly evaluating and improving our benefits. In fact, eligible employees receive over 30 days off per calendar year! That includes 18 days of PTO to begin, PLUS an Anniversary Holiday, Birthday Holiday, Wellness Holiday, and 12 observed Bank Holidays.

Check out our total rewards package at: https://incrediblebank.mybenefitsapp.com/

About the Company

IncredibleBank first started in 1967 as River Valley Bank with a single location in Rothschild, WI. And we may have strong roots in community banking, but IncredibleBank wasn’t awarded as one of America’s Most Innovative Banks by the Independent Community Bankers of America for our popcorn Fridays. Though we do love free popcorn...

We strive to stay on the leading edge of banking technology with the goal providing the best, simplest way for our customers across the country to do their banking. But if our customers need us, they can pick up the phone and talk to a real person. And that’s what makes us America’s first national online community bank. And who doesn’t love the idea of a national community?

Today, IncredibleBank is a $1.9 billion-asset institution that has grown to 16 brick-and-mortar locations with customers in all 50 states. But we know that as an employer, it’s less about size than it is about culture. That’s why we’re especially proud to have been certified as a Great Place to Work.

Learn more about our Great Place to Work engagement results here: https://www.greatplacetowork.com/certified-company/7022621

LOCATION Wausau, WI

ABOUT THE ORGANIZATION

At IncredibleBank, we believe in our employees, our customers, and the impact we make in our communities. When your name is Incredible, it's a lot to live up to! And we feel it.

Because of that, we continually look to raise the bar, expect more out of ourselves and each other, break out of "traditional banking," and make our mark in an industry that needs a good shake-up! It's #HowWeIncredible

EOE STATEMENT

IncredibleBank is an Equal Opportunity Employer. We will consider applicants for our positions without regard to any category protected by applicable federal, state, or local law, including but not limited to: race, color, religion, sex, gender identity, sexual orientation, pregnancy, age, national origin, physical or mental disability, military or veteran status, genetic information, or any other protected classification.

Equal employment opportunity, including veterans and individuals with disabilities.

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