We're looking for a detail-driven, emotionally intelligent, and laser-focused Executive Assistant (EA) to support a high-performing CEO with big vision, high standards, and a full plate.
This isn't your typical assistant role. The right person will become the gatekeeper, time protector, and operational sidekick to a leader who needs help managing intensity, staying grounded, and finding better work-life balance.
Key Responsibilities
Calendar Management: Own the CEO's schedule with precision-protect time, build buffers, and prioritize what truly matters.
Inbox & Communication: Filter, delegate, and respond on the CEO's behalf-clear, professional, and efficient.
Project Coordination: Track deadlines, keep deliverables moving forward, and follow up with stakeholders via tools like Monday.com.
Document Prep: Draft and organize contracts, HR forms, and operations-related paperwork.
CRM Support: Maintain and organize client data in HubSpot; pull quick metrics and reporting.
Workflow Optimization: Spot inefficiencies, suggest improvements, and help build smarter systems.
What We're Looking For
Experience: 3+ years in a high-level admin or EA role with a fast-paced, high-stakes executive
Tech-Savvy: Comfortable with tools like Google Workspace, Microsoft Office, Monday.com, Slack, and HubSpot
Emotionally Intelligent: Able to anticipate needs, read between the lines, and handle feedback with maturity
Assertive & Reliable: Confident in setting boundaries, pushing back professionally, and holding your ground when needed
Organized & Strategic: Thinks ahead, stays calm under pressure, and thrives in high-expectation environments
This Role Is NOT for You If:
You struggle with feedback or take things personally
You need a lot of hand-holding or direction
You aren't comfortable juggling priorities or making independent decisions
But It's PERFECT If You:
Love being the behind-the-scenes power player
Are energized by efficiency and solving problems before they start
Take pride in anticipating needs, staying calm under fire, and making your leader look amazing
Ideal Personality Profile
To ensure alignment, candidates will be required to complete a few personality assessments to help us understand your strengths, communication style, and how you respond under pressure.