Event Coordinator at Ultimate Staffing Services in Napa, California

Job Description:

Position Overview



Ultimate Staffing Services is actively seeking an experienced Event Coordinator to join their client's vibrant team in California. The ideal candidate will be responsible for overseeing the coordination and execution of national tradeshows and marketing events, ensuring a seamless and successful experience for all involved. This role requires strong organizational skills, creativity, and the ability to manage multiple tasks efficiently.

Responsibilities




National and Regional Events Coordination

• Oversees coordination and execution of all national tradeshows and marketing events including identifying events, budgeting, and logistics.


• Maintaining and updating all tradeshow checklists, setup instructions, and tradeshow documentation.


• Maintaining event details on the Marketing calendar.


• Maintaining inventory and purchasing of all event items.


• Executing lead imports, pre/post mailings, and other correspondence.


• Coordination of all sample product, supply, and POS needs.


• Creating and updating event collateral including recipe cards, signage, etc.


• Preparing and summarizing event data and statistics for weekly, monthly, quarterly, and annual reports.


• Participates in person at events as needed.


• Execution of post-event follow-up e-mail communications.


• Responsible for execution of social media messaging and posting during onsite events.

Marketing Functions

• Coordinates sample requests from marketing partners for events and PR.


• Processes sample requests as needed.


• Makes updates to POS materials and purchasing.


• Creates and maintains specific SOP documentation.


• Manages organization, relevancy, controls, and archiving for department shared drive.


• Back up support for email blast communications from developing message points, creation of blast, sending email, tracking, and report logs.


• Back up for website maintenance including developing icons and graphics, making updates, collecting site statistics, and updating recipe database.


• Will be required at times to make end user visits in the local market to represent the brand.


• Performs other miscellaneous marketing projects as assigned.


• Assists with updates to sales material, documentation, and customer requests.


• Provides Brand Ambassador program support including processing and coordinating samples and POS requests and importing lead reports into Salesforce.


• Provides Customer Service support including answering phones.

Required Work Hours



Monday - Friday, 1st shift

Benefits



Competitive pay ranging from $28.00 to $30.00 per hour, based on experience. The position involves around 5% travel time, offering an opportunity to engage in a dynamic and rewarding work environment.

Additional Details



This is a full-time, onsite position based in California. The successful candidate will have a passion for events and marketing, with the ability to deliver exceptional results in a fast-paced setting.


All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions. Apply Now