Administrative Assistant Boston, MA at Ultimate Staffing Services in Boston, Massachusetts

Job Description:

Administrative Assistant




Boston, MA On-site, Hybrid after 6 months




Pay: $65k-$75k/yr



A client of Ultimate Staffing is currently hiring for a full time, permanent Admin Assistant for their Boston office. This position will offer a hybrid schedule after 6 months.


Responsibilities:


* Responsible for setting up all new matters and clients utilizing Firm software.


* Assign file numbers to all new matters and entering all new matter information.


* Verify all new matter information with existing matters and clients.


* Enter names of parties involved with each new matter in the system.


* Distribute month-end reports to various Firm partners.


* Serve as backup to the Conflicts Coordinator.


* Send new file data forms to Executive Director for approval.


* Update matter information as information is received, i.e., address changes, new contact names, etc.


* Set up timekeepers in the system.


Required Skills / Abilities:


* Strong interpersonal skills


* Clear communication and the ability to collaborate with others


* Team player


* Detail-oriented


* Problem solver


* Previous Law firm experience preferred


Education and Experience:


* HS diploma or its equivalent


* Strong organizational skills


* Keyboard/typing proficiency


* Data entry experience



Interested candidates are encouraged to send resumes



All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.