An international e-commerce company located in downtown Seattle is looking for a full-time office administrative assistant for our office. We're looking for an energetic, motivated, and reliable team member who is willing to roll up their sleeves and join a jack-of-all-trades Admin team.
Some specific things you'll work on:
Oversee reception desk and lobby: shipping and receiving; visitor management (NDA); security badging; welcomes and directs employees and guests.
Assist logistics such as escorting vendors, daily catering, mail distribution, and office/team events.
Maintain filing system, both electronic and physical (filling & scanning).
Maintain overall office appearance and functionality by interfacing with various vendors and building engineers.
Assist with meeting coordination to include, scheduling, inviting, and arranging to follow up for various vendor meetings (catering, janitorial, maintenance).
Monitor equipment such as printers, coffee, water, and ice machines, refrigerators, and beverage coolers.
Assist in space management: move, seat assignment, furniture reconfiguration.
Assist in sending maintenance schedule communication emails.
Prepare communications such as monthly newsletters, and office events.
Support in onboarding and offboarding:
Coordinate with the Onboarding Team for upcoming new hires.
Prepare desks for new hires and remove personal belongings for any terminations.
Set up New Hire Monday Breakfast.
Office inventory management: kitchen, stationery, janitorial, first aid
Check inventory and order snacks/drinks/kitchen/restrooms & stationery essentials.
Re-stock and organize all office supplies.
Supported various ad hoc tasks, such as preventive maintenance inspections and event coordination, and responded to administrative inquiries and questions.