Financial Administration Specialist, Budgetary Administration and Planning at Indiana University in Bloomington, Indiana

Job Description:

Department



FINANCE ADMINISTRATION & BUDGE (BL-BAP-IUBLA)



Department Information



Bloomington Office of Finance and Budget uses ethical, innovative, and sustainable business practices to ensure financial integrity, policy compliance, consistent accounting, and managerial consulting.


Indiana University's Radio and Television Services IURTVS brings a wide range of educational services to the academic community at IU, the residents of Indiana, and to the rest of the world. IURTVS provides the surrounding area with WFIU Public Radio and WTIU Public Television programming that ranges from local public affairs and news to national programming from National Public Radio (NPR) and the Public Broadcasting System (PBS).


For more information on Radio-TV Services at Indiana University, please visit our website.



Job Summary



.Department Specific Responsibilities

• Ensures compliance and appropriate use of funds for all accounts within RTVS and certain business units at the Media School. Develops and documents policy and internal procedures and provides guidance, direction, and training to staff in all aspects of financial activities.


• Responsible for assisting the University Chief Financial Officer and University Controller's Office in preparing annual financial statements for WFIU-FM and WTIU-TV, including Notes and the Management Discussion and Analysis, which are externally audited each year as a requirement for CPB grants of over $1 million


• Independently manage, and processes operations for Radio and TV Services. Direct, process, and oversee financial processes, provide oversight on accounting, gift revenue processing and reconciliation


• Develops and documents policy and internal procedures and provides guidance, direction, and training to staff in all aspects of financial activities.


• Serves as expert resource to, and advises, staff on financial aspects, specifically related to accounting, compliance, and university policy for external and internal billing.


• This position is department operations specialist for related activities that function similar to business across The Media School including the student media outlets. Appropriate delegate will be available to ensure proper internal controls.


• Analyzes, manages, directs, and oversees the financial transaction activity of all fund accounts and exercises fiscal oversight for the department ensuring compliance with all applicable IU and IU Foundation policies and procedures.


• Ensures expenditures are following federal, state, and university financial policies and guidelines and maintains the financial integrity of the department; ensures funds for all accounts are spent according to guidelines and within University Fiscal policies.


• Verify expenditures are appropriate for the account and project activities. Resolves errors and discrepancies. This may include reviewing travel, HRMS e-docs (as Fiscal Approver), and IUF documents; ensuring that the charges are reasonable, and compliant, and then taking appropriate approval action.


• Gathers data via IUIE/DSI and analyze data necessary for sound business decisions; make recommendations regarding financial data and accounts/sub accounts; use available technical tools; seek to develop additional tools to deliver meaningful analysis in the most efficient manner. Audit activities such as timesheet corrections via IUIE reports to ensure policy compliance.


• Advises management in a variety of matters related to and/or affected by financial policy and procedure.


• Serves as an expert resource to management on department and university financial policy and procedure, working to ensure departmental compliance with applicable rules and regulations through consultation with decision makers.


• Attends meetings to review and discuss topics and issues related to the administration.


• Other duties and responsibilities may be assigned, including work in other functional areas, to cover absences, equalize peak work periods, or otherwise to balance the workload.

General Responsibilities

• Using knowledge and application of accepted procedures and standards, manages the daily and long-term financial and/or administrative operations of an organizational unit or an academic, research, and teaching department within a school or college.


• Formulates policies and guidelines for division/department activities.


• Controls all expenditures and statements of accounts to ensure regulatory compliance and fiscal integrity.


• Manages general appropriation, endowment, federal and non-federal grants and contracts, and gift funds.


• Develops, plans, and implements special projects, which may include space renovations, space allocations, staffing, equipment purchases, long-range plans, leasing of off-campus space and services.


• Prepares operating and project budget drafts. Regularly explains financial concepts to non-financial employees.


• Monitors division/departmental budgets and report any significant deviations from approved budgets.


• May conduct a variety of human resources activities including employment, labor relations, benefits, training, and classification for unit/department.


• May provide functional advice or training to lower-level staff.

Qualifications



Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.


EDUCATION



Required

• Bachelor's degree in finance, business, or related field

Preferred

• Accounting degree; CPA; MPA, MBA or CMA

WORK EXPERIENCE



Required

• 5 years relevant experience

Preferred

• 3 years in a financial position.

SKILLS



Required

• Proficient communication skills


• Maintains a high degree of professionalism


• Demonstrates time management and priority setting skills


• Demonstrates a high commitment to quality


• Possesses flexibility to work in a fast paced, dynamic environment


• Seeking to acquire knowledge in area of specialty


• Highly thorough and dependable


• Demonstrates a high level of accuracy, even under pressure


• Possesses a high degree of initiative


• Ability to influence internal and/or external constituents


• Intermediate understanding of technology; experience using electronic platforms to perform various tasks


• Demonstrates experience solving problems with independent thought


• Proficiency in computer systems, including standard Office software; advanced Excel and database skills, including familiarity with complex formulas and Pivot Tables


• Ability to use standard office equipment such as phone, fax, scanner, etc


• Experience managing workflows, processes, and/or data entry


• Intermediate accounting skills; ability to spot obvious errors; ability to develop a budget


• Demonstrates ability to interpret and apply concepts and policies to daily work functions


• Knowledge of various fund accounts


• Ability to clearly present material and make it accessible to a variety of audiences


• Ability to interpret financial documents from an accounting, policy, and practice perspective

Working Conditions / Demands



This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. Some lifting when stocking/retrieving inventory up to 10 lbs., attending meetings anywhere on campus, extensive computer use that creates visual strain, and the ability to concentrate and focus in an environment of continuous interruptions.


The person in this role must be able to perform the essential functions with or without accommodation.



Work Location



Bloomington, Indiana



Advertised Salary



Up to $82,000 yearly based in experience and education



Benefits Overview



For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance


• Health savings account with generous IU contributions


• Healthcare and dependent care flexible spending accounts


• Basic group life insurance paid by IU


• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance


• Base retirement plan with generous IU contributions, subject to vesting


• Voluntary supplemental retirement plan options


• Tuition subsidy for employees and family members taking IU courses


• 10 paid holidays plus a paid winter break each year


• Generous paid time off plans


• Paid leave for new parents and IU-sponsored volunteer events


• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.



Job Classification



Career Level: Advanced


FLSA: Exempt


Job Function: Finance


Job Family: Financial Administration


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Posting Disclaimer



This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.


If you wish to include a cover letter, you may include it with your resume when uploading attachments.



Equal Employment Opportunity



Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.



Campus Safety and Security



The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.



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