Assistant Director of Business and Accounting Services (Financial Administration Specialist) at Indiana University in Kokomo, Indiana

Job Description:

Department



GENERAL ADMINISTRATION (KO-GENA-IUKOA)



Department Information



The mission of Indiana University Kokomo, a regional campus of Indiana University, is to enhance the educational and professional attainment of the residents of north central Indiana through effective teaching, learning, and civic engagement and by providing a wide range of bachelor's degrees, and a limited number of master's and associate degrees. Indiana University Kokomo is further dedicated to enhancing research, creative work, and other scholarly activity.


Learn more about IU Kokomo



Job Summary



Department Specific Responsibilities

• Works closely with the Vice Chancellor for Finance to evaluate, explore, and expand revenue producing activities.


• Works closely with Athletics to complete fiscal analysis and assist with external reporting needs to ensure compliance.


• Assists the Vice Chancellor for Finance in the overall operating, and capital, budget development process for the campus.


• Coordinates the budget policy; reviews and analyzes budget. requests.


• Collaborates with deans and department leaders on requests; and participates in financial/budget committees.


• Supervises the cash management process in the collection of all revenue including receipt and deposit for auxiliary enterprises and non-General funds.


• Collaborates with Vice Chancellor for Finance and other senior administrators on developing and implementing strategies that reflect the mission, vision, and values of the campus.

General Responsibilities

• Using knowledge and application of accepted procedures and standards, manages the daily and long-term financial and/or administrative operations of an organizational unit or an academic, research, and teaching department within a school or college.


• Formulates policies and guidelines for division/department activities.


• Controls all expenditures and statement of accounts to ensure regulatory compliance and fiscal integrity.


• Manages general appropriation, endowment, federal and non-federal grants and contracts, and gift funds.


• Develops, plans, and implements special projects, which may include space renovations, space allocations, staffing, equipment purchases, long-range plans, leasing of off-campus space and services.


• Prepares operating and project budget drafts. Regularly explains financial concepts to non-financial employees.


• Monitors division/departmental budgets and reports any significant deviations from approved budgets.


• May conduct a variety of human resources activities including employment, labor relations, benefits, training, and classification for unit/department.


• May provide functional advice or training to lower-level staff.

Qualifications



Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.


EDUCATION



Required

• Bachelor's degree in finance, business, or related field

Preferred

• Master's degree (preferably in business)

WORK EXPERIENCE



Required

• 5 years relevant experience

LICESNSE AND CERTIFICATES



Preferred

• Certified Public Accountant (CPA) or equivalent certification

SKILLS



Required

• Proficient communication skills


• Maintains a high degree of professionalism


• Demonstrates time management and priority setting skills


• Demonstrates a high commitment to quality


• Possesses flexibility to work in a fast paced, dynamic environment


• Seeks to acquire knowledge in area of specialty


• Highly thorough and dependable


• Demonstrates a high level of accuracy, even under pressure


• Possesses a high degree of initiative


• Ability to influence internal and/or external constituents


• Intermediate understanding of technology; experience using electronic platforms to perform various tasks


• Demonstrates experience solving problems with independent thought


• Proficiency in computer systems, including standard Office software; advanced Excel and database skills, including familiarity with complex formulas and Pivot Tables


• Ability to use standard office equipment such as phone, fax, scanner, etc


• Experience managing workflows, processes, and/or data entry


• Intermediate accounting skills; ability to spot obvious errors; ability to develop a budget


• Demonstrated ability to interpret and apply concepts and policies to daily work functions


• Knowledge of various fund accounts


• Ability to clearly present material and make it accessible to a variety of audiences


• Ability to interpret financial documents from an accounting, policy, and practice perspective

Working Conditions / Demands



This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.



Work Location



Kokomo, Indiana



Benefits Overview



For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance


• Health savings account with generous IU contributions


• Healthcare and dependent care flexible spending accounts


• Basic group life insurance paid by IU


• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance


• Base retirement plan with generous IU contributions, subject to vesting


• Voluntary supplemental retirement plan options


• Tuition subsidy for employees and family members taking IU courses


• 10 paid holidays plus a paid winter break each year


• Generous paid time off plans


• Paid leave for new parents and IU-sponsored volunteer events


• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.



Job Classification



Career Level: Advanced


FLSA: Exempt


Job Function: Finance


Job Family: Financial Administration


Click here to learn more about Indiana University's Job Framework.



Posting Disclaimer



This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.


If you wish to include a cover letter, you may include it with your resume when uploading attachments.



Equal Employment Opportunity



Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.



Campus Safety and Security



The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.



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