Temporary Executive Assistant at Beacon Hill Staffing Group, LLC in Minneapolis, Minnesota

Job Description:

Job Title: Executive Assistant (6-Week Temporary Assignment)


Location: Minneapolis, MN (Onsite)


Duration: 6 Weeks (Starting First Week of April)


Position Summary


Beacon Hill's client is seeking a highly skilled Executive Assistant to provide proactive and high-level administrative support to two C-suite executives during a six-week leave coverage. This role requires exceptional organization, discretion, and adaptability in a fast-paced corporate environment. Key responsibilities include complex calendar management, travel coordination, meeting preparation, and executive support.


This is an exciting 6-week contract opportunity that is fully onsite in Minneapolis, MN .


Key Responsibilities

• Calendar & Meeting Management - Manage complex schedules in Outlook for two executives, prioritizing and coordinating meetings efficiently.


• Travel Coordination - Arrange domestic and international travel through Concur, ensuring detailed itineraries and seamless logistics.


• Meeting Preparation - Prepare agendas, PowerPoint presentations, and materials for executive meetings.


• Administrative Support - Handle expense reports, document management, and correspondence with a high level of accuracy.


• Event & Conference Planning - Coordinate onsite meetings, team events, and catering as needed.


• Executive Liaison - Act as a point of contact between executives, teams, and external partners, ensuring clear communication and follow-through.


• Confidentiality & Professionalism - Manage highly sensitive information with discretion and integrity.


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Qualifications & Experience

• 5+ years of experience as a Senior Administrative Assistant supporting C-suite or Director-level executives.


• Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) is required.


• Experience with Concur for travel booking and expense management is a plus.


• Strong organizational, communication, and problem-solving skills.


• Ability to adapt to shifting priorities and work effectively in a fast-paced environment.


• High level of professionalism, confidentiality, and attention to detail.


• Availability to work onsite, full-time during standard business hours (8:00 AM - 5:00 PM), with occasional evening or weekend support as needed.

If you are a detail-oriented, proactive professional with experience in executive support, we encourage you to apply!


Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.



California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.


If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/


Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:


Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.


Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.


Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .


Benefits Information:


Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.


We look forward to working with you.


Beacon Hill. Employing the Future (TM)
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