Administrative Assistant at Beacon Hill Staffing Group, LLC in New York, New York

Job Description:

Private Equity firm is seeking a Temporary Administrative Assistant to support the NYC office located in Soho starting 4/7 or 4/14 and ending on or around 5/30. This role will be in office 5 days a week and hours are 9am - 6pm with flexibility for OT if needed.


Responsibilities:

• Day-to-day trouble shooting of technology related issues; work with IT vendor for New York office


• Assists with building-related functions - cleaning, maintenance, service, office moves/re-designs, furnishings, etc. of the New York office


• Maintains New York Office equipment and office infrastructure - Internet, phones, computers, technology, etc.


• Coordinates New York office activities as directed (social calendar and events)


• Communicates upcoming event details with employees and coordinates events in conjunction with the KY admin and NYC event calendar


• Assist with the management of the company Annual Calendar


• Stocking office with supplies, snacks, and refreshments


• Checks and delivers incoming mail daily, ships outgoing mail as necessary


• Welcomes visitors into the New York office


• Coordinates, books, and maintains calendar for travel of the New York office


• Supports Vice President of Administrative Services with firm-wide events, planning, travel support, and presentation support as needed


• Supports New York Executive Members and visiting Kentucky/Amsterdam Executive Members with ad hoc requests when traveling to the New York Office

Experience:

• 5+ Years experience in an administrative or support role


• Bachelor's Degree required


• Excellent communication skills, both written and verbal


• Strong organizational and time management skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail


• Flexibility and adaptability to changing priorities and needs


• Professionalism and a positive attitude


• Very strong interpersonal skills and the ability to build relationships


• Proactive approach to problem-solving


• Technically savvy


• Collaborative and highly resourceful team player


• Proven ability to handle confidential information with the utmost discretion


• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Zoom

Compensation:

• Hourly rate up to $40/hr DOE

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.



California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.


If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/


Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:


Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.


Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.


Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .


Benefits Information:


Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.


We look forward to working with you.


Beacon Hill. Employing the Future (TM)
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