Sr. Administrative Assistant at Lamar University in Beaumont, Texas
Posted in Other 11 days ago.
Job Description:
Posting Number:
20113035
Position Title:
Sr. Administrative Assistant
FTE:
1.00
Position Type:
Staff
Department:
Prov and VP for Academic Affairs Dept
Job Summary/Basic Function:
About This Role:
This position reports to the Executive Director of OIES and works closely with OIES team members and international students and scholars. The Sr. Administrative Assistant exercises broadly delegated authority in the administration of the department with regards to purchasing, accounting, payroll, office management, and other administrative activities. Responsibilities require considerable energy, initiative, judgment, reliability, confidentiality, cultural sensitivity, organization, and knowledge of department and University policies. Excellent customer service and collaboration skills are essential for success in this position.
What You'll Do - Position Responsibilities:
- Assists in providing program or procedural information related to the completion of forms and other related documentation using established standards and procedures; reviews and verifies the accuracy and consistency of information, data, records, invoices, and other assignment-related transactions in accordance with established procedures and guidelines.
- Regularly updates the departmental website and will serve as the primary administrative assistant for the Office of Study Abroad and Student Exchange.
- Prepares and maintains routine and non-routine correspondence, reports, documents, records, and files according to specific work direction, established standards, and procedures; monitors supplies inventory, orders supplies, and/or processes and monitors supply requisitions using Cardinal Purch.
- Contacts vendors for purchase and delivery information; monitors requisition information and related expenses, reviews and reconciles invoices, monitors and tracks expenses, and may assist with the development of budget-related materials and proposals adhering to applicable policies and procedures.
- Manages director's calendar, meetings, takes and records meeting minutes, and manages team calendar.
- Performs other duties as per office needs.
Key Competencies:
- Excellent customer service and collaboration skills
- Strong initiative and judgment
- High level of reliability and confidentiality
- Cultural sensitivity and adaptability
- Knowledge of department and University policies
- Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Computer literacy including keyboarding ability and proficiency with word processing, Excel spreadsheets, and presentation software.
- Experience with event planning.
- Ability to develop knowledge of, respect for, and skills to engage with students and stakeholders of other cultures or backgrounds.
- Experience with report writing and customer support services
- Ability to break down complex information into smaller, manageable parts to understand and solve problems.
- Understanding of proper grammar, punctuation, and sentence structure to ensure clarity and correctness in writing.
- Ability to express ideas clearly and concisely, avoiding unnecessary jargon and complexity.
Physical Requirements:
Able to lift 25 pounds and be able to perform a variety of physical tasks including lifting, bending, stooping, squatting, stair climbing, and walking between buildings.
Job Conditions:
Standard office environment with occasional weekend and off-site events.
Who We Are:
Home to more than 17,000 students, Lamar University is among the fastest growing Texas colleges and universities. LU is a member of The Texas State University System, which is the first higher education system of Texas and maintains the lowest average tuition and fees of any university system in Texas. With more than 120-degree options and a community that cares, Lamar students are always proud to be Cardinals. Lamar University strives to educate leaders, demonstrate excellence in student learning and career readiness, and pursue research with relevance.
Lamar University is committed to fostering an environment of teamwork where all students, faculty, and staff can learn, work, and become a part of our community.
Benefits:
- Health, dental & vision insurance
- Life insurance
- State of Texas Retirement plans
- Tuition covered at 100% for employees, spouses and/or eligible dependents.
- Paid time off - vacation, sick, and holidays.
Minimum Qualifications:
- High School Diploma or GED required.
- Five years of administrative related experience. An associate degree, along with three years of administrative experience, can be utilized as a substitution
EEO Statement:
Lamar University is An Equal Opportunity Employer
Veteran's Preference Statement:
Lamar University is proud to provide employment preference to veteran applicants in accordance with Texas 805 Government Code, Section 657.003.
Preferred Qualifications:
- Bachelor's degree and two years of administrative experience
- Experience in a higher education setting.
- Familiarity with Banner and Cardinal Purch systems.
- Experience working with international students or in an international office.
Security Sensitive Statement:
This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.
Salary:
$33,330 - $43,329
Posting Date:
02/28/2025
Close Date:
05/01/2025
Open Until Filled:
No
Special Instructions:
PREVIOUS APPLICANTS NEED NOT REAPPLY
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