Administrative Support Associate I at University of Kentucky in Lexington, Kentucky

Job Description:

University of Kentucky

Equal Employment Opportunity/M/F/disability/protected veteran status.

Posting Details Posting Details

Job Title	Administrative Support Associate I
Requisition Number	RE49726
Working Title
Department Name	8G010:Educational Leadership Studies
Work Location	Lexington, KY
Grade Level	41
Salary Range	$15.83-25.30/hour
Type of Position	Staff
Position Time Status	Full-Time
Required Education	AA
Click here for more information about equivalencies:	https://hr.uky.edu/employment/working-uk/equivalencies
Required Related Experience	3 yrs
Required License/Registration/Certification	None
Physical Requirements	Requires handling of light-weight objects up to 10 pounds, and some standing or walking.
Shift	Monday – Friday, 8:00 am – 4:30 pm.
Job Summary	The University of Kentucky, Department of Educational Leadership Studies is seeking an Administrative Support Associate I to provide administrative and clerical assistance to the department chair and faculty. Key position responsibilities include but are not limited to the following: Entering department courses in SAP Campus Management Maintaining department records Preparing departmental reports Maintaining department budget (Includes all funding sources (i.e.: state, gift, grants, income, etc.) and required payroll spreadsheets Providing ad-hoc reporting to chair/director and faculty Maintaining an accurate and up-to-date record maintenance to assist in the reconciliation process Managing faculty effort allocation (DOE) within Effort Planning System Placing office supply orders for the department Additionally, this position is responsible for processing cash/check, collaborating with fiscal team to originate, preparing and processing UK financial forms such as SAG, PRD, JV, etc., managing PRD and SRM payments to ensure accuracy and compliance with policy, collaborating with budget analysts regarding sending new invitations to vendors using Payment Works system and monitor workflow, using Concur System to process travel for the department, and maintaining and reconciling the office procurement card and purchases according to University standards through the Concur System.
Skills / Knowledge / Abilities	Microsoft Office, SAP, Campus Management, SRM, PRD, HR, Tableau, Procard/Concur
Does this position have supervisory responsibilities?	No
Preferred Education/Experience
Deadline to Apply	04/08/2025
Our University Community	We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Which of the following best describes your years of paid, full-time work experience wtih SAP Financial Modules?
   • None
   • More than 0, less than 1 year
   • More than 1 year, less than 2 years
   • More than 2 years, less than 3 years
   • More than 3 years
2. * Describe any previous experience managing grants.

   (Open Ended Question)

3. * List specific computer/printer troubleshooting skills in which you are competent.

   (Open Ended Question)

4. * Please describe your experience with finance systems to include SAP, IRIS, grants management, procard protocols and compliance, Payment Request Documents, travel vouchers, JVs, online cash transmittal, and other finance procedures and processes.

   (Open Ended Question)

Applicant Documents
Required Documents

1. Resume
2. Cover Letter

Optional Documents

Equal employment opportunity, including veterans and individuals with disabilities.

PI266431276

Salary:

$15.00

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