Alumni Relations and Special Events Coordinator at Arkansas State University-Beebe in Beebe, Arkansas

Job Description:

Position Type:

Non Classified

Job Title:

Alumni Relations and Special Events Coordinator

Classification Title:

Project Program Specialist

Campus Location:

ASU Beebe

Job Description:

General Description


The Alumni Relations and Special Events Coordinator plays a vital role in fostering meaningful relationships with alumni, planning events and supporting community engagement initiatives. This position is responsible for engaging alumni with the college, organizing special events, and collaborating with internal and external stakeholders to strengthen ties and promote ASU-Beebe's mission.





Essential Duties and Responsibilities


1. Develop and implement programs to engage alumni, strengthen connections with the college, and build loyalty through recognition, appreciation events, and targeted donor outreach.
2. Maintain and update accurate alumni records and databases while coordinating communications such as newsletters, social media updates, and event invitations.
3. Collaborate with the marketing team to develop materials and strategies to promote alumni events and track engagement and participation to evaluate success and identify areas for improvement.
4. Plan, organize, and execute special events like reunions, homecomings, and alumni gatherings, overseeing logistics such as venue selection, catering, audiovisual needs, and on-site production.
5. Serve as the primary point of contact for the ASU-Beebe Alumni Association, coordinating all board activities, facilitating communication, and providing administrative support for meetings and initiatives. Assist with organizing board meetings, maintaining records, and ensuring effective engagement between the institution and alumni network.
6. Work with internal departments, vendors, and participants to ensure seamless event planning and execution, while establishing event goals, timelines, and budgets to meet measurable outcomes.
7. Attend Chamber of Commerce meetings and monitor community communications to identify engagement opportunities and secure sponsorships for campus and community events.
8. Collaborate with the Facilities and Events Specialist to schedule and coordinate events on the college master calendar.




The ability to work evening events and some weekends is required. Light travel is required.

Required Qualifications:

• A minimum of two years of college is required.


• Experience working with and connecting to a large and diverse community of people.


• At least two years of face-to-face customer service, public relations, or related activity with the public is required.

Preferred Qualifications:

Bachelor's degree preferred.

Minimum Salary or Salary Range:

$44,000

Stand:

regularly

Walk:

regularly

Sit:

regularly

Use hand to finger, handle, or feel:

continuously

Reach with hands and arms:

continuously

Climb or balance:

occasionally

Stoop, kneel, crouch or crawl:

occasionally

Talk or Hear:

regularly

Up to 10 pounds:

regularly

Up to 25 pounds:

occasionally

Does this position have any special vision requirements? Check all that apply.:

Close vision, Distance vision, Color vision, Peripheral vision, Depth perception, Ability to adjust focus

Background Check Statement:

This position will be subject to a pre-employment criminal, sex-offender registry background check. In cases where pre-determined, an additional financial/credit history/ background check may be required as well. Convictions that have been sealed or legally eradicated and misdemeanor convictions for which probation was completed and the case was dismissed, will be excluded. Disclosure does not constitute an automatic bar to employment. Factors such as dates of the offense, seriousness and nature of the violation, rehabilitation and position applied for will be taken into account.

Background Check Requirements:

Both

ASU Beebe EEO Statement :

Arkansas State University-Beebe shall provide equal opportunity for employment to all persons regardless of race, color, religion, sex, national origin, disability, age, or veteran status, and shall strive to achieve full and equal employment opportunity throughout our campuses for faculty and staff. Our goal is to foster a workplace community where individuals are valued for their diverse backgrounds and differences.

Posting Number:

NC2802014

Open Date:

03/25/2025

Open Until Filled:

Yes

Special Instructions to Applicants:

NOTE: If you are a veteran, disabled veteran, or spouse of a deceased veteran and would like Veteran's Preference, we will need to see proof of status in order to grant that. Please see Veteran's Preference section of the application for specific proof.


Applicants for this position with ASU-Beebe must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States and with ASU-Beebe such as H1-B, F-1 (CPT/OPT), TN or any other status.



U.S. Department of Labor

• Know Your Rights
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• Family and Medical Leave Act (FMLA)
  https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlaen.pdf
  (English)
  https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlasp.pdf (Spanish)

• Employee Polygraph Protection Act
  https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/eppac.pdf
  

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