IT Asset Management/ Business Operations Analyst at The Judge Group Inc. in Miami, Florida

Job Description:

Location: REMOTE

Salary: $70.00 USD Hourly - $90.00 USD Hourly

Description:

Title: IT Asset Management/Business Operations Analyst



Location: Remote



Length of Contract: 1 Year + (Long Term)



Summary:



IT Asset Management position to support the Business Operations team. This team provides technical contract coordination, submits procurement requests, recordkeeping, IT asset management & administration, and IT vendor management for IT infrastructure, networks, AV, service desk, and dev/prod teams . Candidates should have experience in IT , with emphasis in IT contracts, researching engagements across legal and risk, ITAM, forecasting, and managing budgets. Experience managing or coordinating small procurement related projects (schedule management, scope definition, budgetary research) preferred.



Requirements:



•End-to-end Asset Management


•IT experience (not just procurement side)


•Experience in IT asset management, IT asset administration, IT vendor management, IT contract coordination, and/or IT purchasing in a global environment.


•Expertise in use of Apple Computers


•Proficiency in Google Suite


•Working in large group channels


•Experience with Slack, ITAM tools, procurement systems, and contract management


•Knowledge of various document files types, including methods for converting documents


to different formats, download/upload processes, document file management and


alteration



Job Description and Responsibilities:



•Plan, document and oversee assigned IT hardware asset orders, software renewals, and


IT outsourcing requests. Draft and maintain a schedule for quarterly asset needs, vendor


negotiations and billing/invoicing deadlines


•Independently track business requirements for internal IT teams to assure specific


business needs are tracked and understood.


•Communicate regularly in written format, both formally (in SOWs and contract


documents) as well as informally (in Slack)


•Document needs with outside vendors, meet with vendors to communicate timelines,


changes in documents, contract requirements and related items


•Track shipments of assets, asset tags, serial numbers, license SKUs and other


technology asset data for careful and thorough recordkeeping


•Serve as a liaison between internal technical teams and CorpTech's external IT vendors


to coordinate IT requirements


•Manage a queue of tasks, deadlines, and records via ticketing system. Independently


perform necessary background research across multiple systems (ITAM tool, Contract


Tool, Risk Tool, Procurement Tool) to collect previous historical documents, vendor


information, cost assumptions, current POs, purchase/spend history, etc.


•Monitor ongoing contracts and maintain communications with internal stakeholders.


Initiate closeout, renewal, extensions, and change orders while maintaining excellent


records on meetings, agendas, decision making and future deadlines


•Perform limited budgetary analysis for software renewals, hardware requests, and


managed service transactions. Quickly attain timelines of previous usage, costs,


opportunities and change orders to develop a tactical methods for negotiation


•Request license reports as needed from internal teams to gather license position details.


Speak clearly with business units about previous contract types & licenses schemes


•Monitor progress of engagements in the central procurement tool to report on Purchase


Order status. Maintain an eye for correct Cost Centers, descriptions, global entities, etc


•Coach vendors on correct methods to submit requests for payment. Review all submitted


documentation prior to circulating for approval to assure accuracy


•Participate in the upkeep and improvement of internal tracking spreadsheets, vendor


data profiles, key contact information and related upkeep

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Contact: rmartinez@judge.com


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