Dental Supply Representative (Procurement Representative) at Indiana University in Indianapolis, Indiana

Job Description:

Department



DENTISTRY-BUILDING SUPPORT SER (IN-DSBL-IUINA)



Department Information



The Indiana University School of Dentistry has been advancing oral health in the state and beyond since 1879, when it was founded as the Indiana Dental College. Over the past 140 years, we've become a national leader in preparing oral health professionals, conducting innovative research that has an impact on patients and the profession, and providing patient-centered care.



Job Summary



Department-Specific Responsibilities

• Works directly with dental students who are purchasing supplies.


• Provides face to face Customer service with dental students and clinic directors.


• Works with vendors to restock and order supplies needed.


• Provides backup for mail services.


• Oversees inventory of necessary items and coordinates reorder, inventory receipt, sales and/or returns as needed.

General Responsibilities

• Performs routine and ad hoc administrative tasks in support of the procurement function, administering the transactions associated with obtaining goods and services for the university.


• Serves as an informational resource for department or other departments in identifying appropriate vendors and suppliers.


• Responds to employee inquiries and requests and explains policies and procedures.


• Monitors procurement processes and communicates issues with supervisor to inform decisions.


• Oversees inventory of necessary items and coordinates reorder, inventory receipt, and/or returns as needed.


• Prepares reports to monitor outstanding procurement documents and payments.

Qualifications



Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.


EDUCATION



Required

• High school diploma or equivalent (such as HSED or GED)

WORK EXPERIENCE



Required

• 2 years in relevant field

Preferred

• Experience working in a dental facility

SKILLS



Required

• Proficient written and verbal communication skills


• Ability to build strong customer relationships


• Instills commitment to organizational goals


• Ability to influence internal and/or external constituents


• Possesses flexibility to work in a fast paced, dynamic environment


• Promotes information sharing

Working Conditions / Demands



This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.



Work Location



IU Indianapolis

Indianapolis, Indiana



Advertised Salary



$35,000 - $39,000 per year based on experience



Benefits Overview



For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance


• Health savings account with generous IU contributions


• Healthcare and dependent care flexible spending accounts


• Basic group life insurance paid by IU


• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance


• Base retirement plan with generous IU contributions, subject to vesting


• Voluntary supplemental retirement plan options


• Tuition subsidy for employees and family members taking IU courses


• 10 paid holidays plus a paid winter break each year


• Generous paid time off plans


• Paid leave for new parents and IU-sponsored volunteer events


• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.



Job Classification



Career Level: Intermediate


FLSA: Nonexempt


Job Function: Finance


Job Family: Procurement
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Posting Disclaimer



This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.


If you wish to include a cover letter, you may include it with your resume when uploading attachments.



Equal Employment Opportunity



Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.



Campus Safety and Security



The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.



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