Administrative Support Associate II at University of Kentucky in Lexington, Kentucky

Job Description:

University of Kentucky

Equal Employment Opportunity/M/F/disability/protected veteran status.

Posting Details Posting Details

Job Title	Administrative Support Associate II
Requisition Number	RE49786
Working Title
Department Name	7K000:COLLEGE OF PHARMACY
Work Location	Lexington, KY
Grade Level	43
Salary Range	$19.18-30.68/hour
Type of Position	Staff
Position Time Status	Full-Time
Required Education	AA
Click here for more information about equivalencies:	https://hr.uky.edu/employment/working-uk/equivalencies
Required Related Experience	5 yrs
Required License/Registration/Certification	None
Physical Requirements	Sitting/standing for long periods of time, lifting /carrying/pulling/pushing up to 20 lbs; computer work; moving tables/chairs
Shift	Monday – Friday (Typically 8:00am-5:00pm)
Job Summary	The College of Pharmacy is seeking an Administrative Support Associate II to serve as the Executive Assistant for the Dean’s Office. This position will provide high-level professional assistance to the Dean and College leadership team. They will help manage the flow of information from the Dean’s Office to the department chairs and program directors to keep them abreast of ongoing developments that affect their areas of responsibility. They will be responsible for scheduling appointments and meetings, coordinating travel, managing schedules, handling correspondence, maintaining records, and taking minutes at high-level meetings. They are responsible for planning and executing College events, including developing event plans, coordinating vendors and supplies, promoting events, and managing all logistical details. Additionally, they coordinate meetings of the Executive Council, Faculty Council, and College Faculty, which includes soliciting agenda items, compiling agendas, ensuring quorum, and recording meeting minutes. This position will also work with our college leadership team to coordinate committee and award elections, revise committee procedures and collegiate governance documents and build and maintain a library of college policies and procedures. They will manage the day-to-day operations of the fast-paced Dean’s Suite. This includes managing the phone triage, ordering office supplies, communicating with external contacts and general office tasks.
Skills / Knowledge / Abilities	Organization, time management, excellent written and verbal communication skills, high level of discretion.
Does this position have supervisory responsibilities?	No
Preferred Education/Experience	Experience supporting executive level staff/faculty Event Management Budget Management Travel arrangements Pro-card responsibilities Budget management
Deadline to Apply	04/07/2025
Our University Community	We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Please choose the answer that best describes your years of paid, full-time employment experience working for an executive or high level leader.
   • None
   • More than 0, up through 1 year
   • More than 1 year, up through 2 years
   • More than 2 years, up through 3 years
   • More than 3 years, up through 5 years
   • More than 5 years

Applicant Documents
Required Documents

1. Resume
2. Cover Letter

Optional Documents

Equal employment opportunity, including veterans and individuals with disabilities.

PI266605149

Salary:

$19.00

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