District Attorney Secretary - Western Region at County of Riverside in Riverside, California

Job Description:

The Riverside County District Attorney's Office seeks to fill a District Attorney Secretary vacancy at their Riverside location. The District Attorney Secretary will support four Executive Managers within the Communications Division and the Management Infrastructure Team. The main responsibilities of the position include calendar management, coordinate meetings, schedule special projects, take meeting minutes, assist with presentations, retrieve data and information from social media accounts and other sources, intensive report compilation , manage equipment usage, maintain inventory of promotional items, and perform other duties as required. The incumbent will be expected to f oster and maintain professional relationships with stakeholders and executive management, and to exercise a high degree of confidentiality, initiative, and resourcefulness .

The department seeks an experienced District Attorney Secretary with knowledge about the culture and business practices of the District Attorney's Office. T he ideal candidate will possess the ability to manage multiple tasks simultaneously, and will be proficient in the use of the full Microsoft Office Suite (including Word, Excel, PowerPoint, and Outlook) . Bilingual-Spanish skills and experience utilizing Power Business Intelligence (BI), One Note, SharePoint, Adobe Acrobat, and Canva are preferred, but not required.

Positions in this class perform a variety of legal secretarial, clerical, and/or administrative duties for one or more management level positions within the District Attorney's Office that are below the level of the Department Head; serves as recording secretary to a board, commission, committee or similar entity; performs related duties as required.

Additionally, positions in this class are characterized by the primary responsibility and continuing performance of secretarial, and complex clerical tasks of an administrative/legal nature and non-routine related duties for an Assistant Department Head, Deputy Director, or Division Chief.

Meet the Team!

The District Attorney of Riverside County , as the public prosecutor acting on behalf of the People, vigorously enforces the law, pursues the truth, protects those victimized by crime, exonerates the innocent, and safeguards the rights of all to ensure that justice is done on behalf of our community. The office's staff of over 700 is comprised of prosecuting attorneys, sworn investigators, victim-witness advocates, paralegals, investigative technicians, forensic analysts, and a wide range of information technology and supporting staff all committed to excellence and integrity in public service. We are, and we seek to maintain, a diverse workforce to match a diverse county.• Types correspondence, reports, memoranda, legal case records, and documents, orders, payrolls, statistical data (e.g., charts, tables, graphs) from rough drafts, marginal notes, or general instructions.

• Schedules appointments and relieves supervisor of administrative detail, such as, checking time and attendance reports and approving purchase requisitions; assists in carrying out administrative policies and procedures.

• Takes and transcribes dictation from voice recording, shorthand, speedwriting, stenography, or steno script; takes and types minutes of meetings.

• Assembles information from various sources and arranges into proper format; proofreads written materials to identify errors in punctuation, spelling, and grammar; sets up and maintains office files, records and indexes.

• Provides general information to office and telephone callers and/or refers them to appropriate party; maintains control files to monitor the status and expedite the completion of staff assignments.

• Coordinates time, place and participant arrangements for meetings.

• Sorts, screens, prioritizes and routes incoming mail; maintains office supply inventories and orders supplies.

• May train or orient new employees; may provide lead or full supervision of a small clerical unit; provides vacation and temporary relief as required.OPTION I

Experience: One year as either a Secretary I or Legal Support Assistant II with Riverside County.

OPTION II

Three years of increasingly responsible, broad and varied clerical experience, one year of which must have been in a secretarial or stenographic capacity performing a wide range of complex legal clerical or stenographic duties. (Completion of 18 semester or 27 quarter units from a recognized college or 360 hours of training from a recognized occupational training program in secretarial sciences, office practices, business education, criminal justice, or a closely related field may be substituted for one year of the non-specialized clerical experience).

OPTION III

Four years of increasingly responsible, broad and varied clerical experience. (Completion of 18 semester or 27 quarter units from a recognized college or 360 hours of training from a recognized occupational training program in secretarial sciences, office practices, business education, criminal justice, or a closely related field may be substituted for one year of the non-specialized clerical experience).

ALL OPTIONS
License: Possession of a valid California Driver's License is required.

Background: Candidates must be able to pass an extensive background investigation.

Knowledge of: Typing layouts and formats; the operation and uses of common and automated office equipment including automatic or memory typewriter, personal computer, word processor, copier; filing systems (chronologic, numeric, alphabetic, subject area, tickler); business English including spelling, punctuation, grammar, capitalization and word usage; record keeping and clerical monitor/procedures; basic office procedures; arithmetic.

Ability to: Operate standard and modern office equipment; proofread and review work for accuracy and completeness; input and retrieve data from computerized record keeping systems; prioritize and route telephone calls and mail; monitor staff assignment deadlines. Contact Information

For more information regarding the position, please contact the recruiter Letisia Jimenez at (951) 955-5787 or via email at ltjimenez@rivco.org .