Hybrid-Remote (Combination of In Office and Remote Work)
Want to be a DIFFERENCE MAKER? Join our team and BUILD BRIGHTER FUTURES.
ABOUT OAKLAND FAMILY SERVICES
Oakland Family Services is a private, non-profit service organization serving our community and building brighter futures for more than 100 years. We proudly offer a continuum of prevention, education and treatment services that span the human life cycle.
OUR MISSION: Providing individuals and families the opportunity to build brighter futures.
OUR VISION: Communities of thriving individuals and families.
Between our strong commitment to our mission and a workplace culture that puts our staff first, we enrich the lives of those we serve, strengthen families, and build brighter futures for those we serve and those we employ.
WHAT'S IN IT FOR YOU?
Competitive compensation.
Comprehensive medical, dental, prescription, and vision coverage.
Flexible Spending Accounts and HSA options.
Retirement plan with a company match.
Long-term disability insurance.
Voluntary short-term disability.
Life insurance and AD&D.
Malpractice insurance.
Paid time off benefits, including generous vacation, sick, personal, and bereavement days.
Twelve (12) paid holidays, including a floating holiday of your choice!
Annual pay increases, as approved.
Employee assistance program for you and immediate family.
Network of support for your health & well-being.
Verizon cellular plan discount.
Mileage reimbursement at the IRS rate.
Loan forgiveness programs.
*Some benefits applicable to regular, full-time employees only.
ABOUT THE OPPORUNITY/WORK
The Compensation and Benefits Specialist is responsible for ensuring employee compensation and benefits packages are in alignment with company policies and guidelines are compliant with legal regulations. This position also is responsible for the processing of payroll and all related components (403b, payroll changes, status changes, reporting and related record keeping, etc.) and other miscellaneous accounting functions. The Compensation and Benefits Specialist is responsible for the administration of employee benefits plans and plays a lead role in the annual renewal process and open enrollment activities/requirements. Additionally, the Compensation and Benefits Specialist provides customer service representation by assisting staff with questions, mid-year qualified insurance changes, ADP access, timekeeping, training, etc. The position also works with other key Human Resources initiatives such as engagement and retention by supporting department and agency goals, programs and services.
Administrative
Supports the onboarding of new employees by ensuring correct documentation is complete, enter new hires into ADP/HRIS and Carelogic system. Communicates new hire information to QA, Systems, IT and other programs as appropriate.
Assures all mandatory reporting occurs through ADP and for the MI new hire law and any other sources when appropriate
Ensures accurate and timely processing of employee terminations, such as final payouts, COBRA initiation, archiving compensation records, etc.
Conducts new supervisor ADP orientation as needed, including information needed for approving timecards, managing/approving paid time off benefits.
Prepares Public Service Loan Forgiveness forms for current and previous employees.
In partnership with the Human Resources Director, co-chairs United Way Campaign (planning, announcements, reporting, payroll deductions set up, shopping for raffle prizes, coordinating raffle, etc.) and annual United Way Silent Auction Raffle.
Coordinates the Agency's workplace injury procedures (documenting in ADP) Statutory Reporting, coordinating medical evaluation with Concentra and worker's compensation reporting with 3rd party insurer.
Coordinates Agency's Casual for A Cause program by reviewing requests, distributing to committee, tracking votes and coordinating payment requests.
Reviews and approves life events (ex. payroll changes, tax changes, benefit, garnishments, benefit mid-year changes and other employee information changes) in HRIS as needed.
Responsible for assuring Diversity, Equity, Inclusion and Belonging (DEIB) principles in human resource policies and practices.
Benefits
Conducts new employee benefit orientation, providing information needed for health insurance, retirement 403(b) plan, long and short-term disability, dental, vision, life insurance information, other benefits provided by OFS.
Enrolls and/or terminates employees and/or dependents with any applicable carriers or 3rd party groups.
Provides day-to-day customer service support to staff and retirees (when needed) by responding to questions and payroll related problems, claims resolution, premium calculations, change reporting, and timely communication of information. Prepares and distributes written benefits communications.
Maintains accurate plan descriptions/documents for all benefit plans. Oversees annual distribution of summary plan descriptions.
Administers retirement 403(b) plan based on plan requirements and IRS guidelines reviews and assists with approval determination for requests such withdrawals and rollovers, processing by weekly remittance, etc.
Prepares for annual audits of retirement plans and responds to all auditor questions; oversees 5500 filings.
Reviews and reconciles billing invoices for accuracy from benefits vendors including ADP and submits check requests/invoices to accounting firm for payment approval.
Audits carrier connection files weekly against HRIS data (medical, dental, life, and disability) and work with benefit carriers to make necessary corrections and to ensure accuracy. Maintain carrier connections and implement new carrier connections as needed.
Oversees and administers employee leaves of absence in accordance with Family and Medical Leave Act (FMLA) and short-term and long-term disability benefit program and maintaining records for compliance documentation requirements.
Administers and prepares COBRA enrollments and terminations through 3rd party administrator (iSolve) and ensures compliance.
Ensures processing and filing of the Affordable Care Act 1094/1095C forms.
Ensures company is legally compliant in all areas related to benefits administration and Data Privacy and Protection Guidelines.
Takes Lead role in the coordination of annual renewal and Open Enrollment process by gathering historical decision making notes, reporting, census preparation, scheduling planning meetings, etc. Gathers and prepares annual census data and other statistical reports as needed for annual renewals process with 3rd party insurance brokerage team.
Ensures compensation and benefits standards comply with company policies and/or other regulations or legislation.
As needed, helps prepare government filings, plan audits, or other tax-reporting requirements.
Responds to unemployment claims submitted by 3rd party agent and process the Unemployment Insurance Agency Employer's Quarterly Wage/Tax Report.
Compensation and HRIS
Processes payroll on a bi-weekly basis, including preparing and auditing timecards, running applicable payroll reports, calculating special wage/salary payouts and/or adjustments, auditing for time and attendance errors and calculate and process termination payout related to company policy.
Maintains HRIS records and generates routine and special reports (creating new reports as needed/requested.
Calculates and initiates staff salary adjustments/bonus, based on performance/merit increases when/if approved annually.
Updates employee payroll records (taxes, direct deposit changes, 403(b) and other deductions etc.).
Calculates and prepares salary adjustments reports (general ledger changes/modifications/corrections) for accounting firm, as needed.
Calculates and processes wage garnishments which include child support, tax levies, student loans, WRIT of garnishments, etc.
Updates and maintains Specialized Services for Youth (SSY) monthly staffing/salary report and submit to accounting firm.
Responds to employment verification requests
Calculates and processes Group Term Life Insurance tax payroll requirements annually.
Facilitates and prepares salary reports and other documentation required for annual budgeting, financial audits and Workers' Compensation audits.
Ensures year end employee W-2 forms are accurate, prepared by ADP and are sent/received by required IRS deadline annually.
Compiles financial, tax and payroll reports for both internal and external purposes for accounting team's review.
Does this Describe YOU?
High School graduate with college or business school courses in bookkeeping and/or accounting.
A minimum of three years general office experience and one to two years of payroll processing experience via HRIS system (ADP preferred)
Meet professional obligations through efficient work habits such as, meeting deadlines, honoring schedules, and demonstrating respect for others.
Mathematical aptitude, analysis skills and ability to communicate effectively orally and in writing.
Knowledge of benefit contract language.
Experience and/or knowledge of ERISA, COBRA, IRS regulations and Affordable Care Act compliance
Experience and/or knowledge of Family Medical Leave Act (FMLA), preferred
Experience with HRIS systems, specifically ADP preferred
Strong communications and customer service skills required.
Selected candidates for this position must possess a sensitivity to the diversity of the Agency's service population including (but not limited to) differences of culture, race, religion, gender, sexual orientation, and socioeconomic characteristics.
Special abilities and skills necessary to perform the required tasks and that best meet the needs of the agency also will be considered. There may be some standards above that may be waived when compensating specifications or circumstances exist.