Executive Assistant at Indiana University in South Bend, Indiana

Job Description:

Department



CHANCELLOR (SB-CHAN-IUSBA)



Job Summary



Department Specific Responsibilities

• Schedules room reservations and on-site room preparation, catering, reminders, parking arrangements, and preparation of agendas and materials.


• Manages purchases and financial reports for chancellor office accounts.

General Responsibilities

• Conserves executive's time by reading, researching and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating communications.


• Maintains executive's appointment schedule by planning and scheduling meetings, chancellor events, conferences, teleconferences and travel.


• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.


• Maintains customer confidence and protects administrative operations by keeping information confidential.


• Prepares administrative information, materials for meetings, and reports by collecting, analyzing, and summarizing data and trends.

Qualifications



EDUCATION/ WORK EXPREINCE



Required

• High school diploma or equivalent (such as HSED or GED) and 7 years of experience in an administrative support role OR
  


• Associate's degree and 4 years of experience in an administrative support role OR
  


• Bachelor's degree and 2 years of experience in an administrative support role

SKILLS



Required

• Ability to simultaneously handle multiple priorities


• Strong verbal communication and listening skills


• Demonstrates ability to maintain confidential information


• Strong tact and diplomacy skills

Preferred

• Professionalism and judgement skills


• Highly organized with attention to detail

Working Conditions / Demands



This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.



Work Location



Indiana University South Bend campus


South Bend, Indiana



Advertised Salary



$45,000 - $48,505.60 annual salary



Benefits Overview



For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance


• Health savings account with generous IU contributions


• Healthcare and dependent care flexible spending accounts


• Basic group life insurance paid by IU


• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance


• Base retirement plan with generous IU contributions, subject to vesting


• Voluntary supplemental retirement plan options


• Tuition subsidy for employees and family members taking IU courses


• 10 paid holidays plus a paid winter break each year


• Generous paid time off plans


• Paid leave for new parents and IU-sponsored volunteer events


• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.



Job Classification



Career Level: Mastery


FLSA: Nonexempt


Job Function: General Administration


Job Family: Administrative Support


Click here to learn more about Indiana University's Job Framework.



Posting Disclaimer



This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.


If you wish to include a cover letter, you may include it with your resume when uploading attachments.



Equal Employment Opportunity



Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.



Campus Safety and Security



The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.



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