Docket Administrator at Buchanan, Ingersoll & Rooney in Pittsburgh, Pennsylvania

Job Description:

Job Category: Docket
Risquisition Number: DOCKE001148
Posted: March 28, 2025
Full-Time
Pittsburgh, PA 15219, USA

Job Details

Description

Docket Administrator

Buchanan Ingersoll & Rooney is a national law firm with a proven reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, national and international clients.

We are currently seeking a Docket Administrator to assist in maintaining the Firm’s master litigation calendar and calculating, recording, and delivering deadlines to attorneys and staff pursuant to applicable rules and practices. This position is not assigned to a specific Firm office. Work-from-home is an option, though the ideal candidate would reside near one of the Firm’s east coast offices (Pittsburgh, PA, Philadelphia, PA, Harrisburg, PA, Princeton, NJ, or Miami, FL) and have the ability to come to the office, at a minimum, for training, equipment retrieval, and other instances when physical presence may be necessary.

Essential Duties and Responsibilities:

• Training and use of CompuLaw’s Vision SQL or other docketing software employed by the Firm.
• Receive, review, interpret, and sort incoming communications (correspondence, court orders, emails, briefs, pleadings, etc.) to determine deadlines and events that need to be docketed, and enter those deadlines into the docket control software.
• When necessary, conduct research of court rules for appropriate calendaring. This will include researching websites for state and federal courts, as well as applicable administrative agencies and other judicial and quasi-judicial bodies.
• Maintain up-to-date computer database of calendar entries (data entry).
• Run weekly docket and reminder reports and distribute to attorneys and staff.
• Act as a resource for attorneys and staff regarding court rules as they relate to calendaring and date calculations.
• Communicate with the Docket Manager with regard to docketing issues, attorney and staff issues, the need for court rules not available through CompuLaw and development of those rules, when necessary.
• Accountability and ownership of deadlines and events and seeing to it that attorneys and staff are reminded of those deadlines and events so that they occur on a timely basis. Keep track of met deadlines and completed events through two-way communications with attorneys, paralegals and practice assistants.
• Maintain database by reviewing and confirming accuracy of all timekeeper and client/matter information.
• Utilize timelines and codes to trigger required limitations for trial, motions, discovery responses, etc. as necessary; review and analyze reports for accuracy based on knowledge of specific code sections and local rules; distribute reports to attorneys and practice assistants as necessary.
• Respond to inquiries by attorneys and staff regarding court rules, deadlines, or any information generated by the docketing system.
• Back up other Docket Administrators, as well as the Docket Manager when needed.
• Other duties as assigned.

Required Qualifications:

• Thorough understanding of legal terms, pleadings and court structure, including state courts, federal courts, appellate courts, Trademark Trial and Appeal Board, and various other jurisdictions and administrative bodies. Ability to accurately apply court rules and orders to documents and calculate calendar dates.
• Two (2) years’ experience in law office calendaring.
• Ability to use basic office equipment and current versions of Word and Excel.
• Ability to use or learn to use Compulaw calendar software and ECFx.
• Type accurately for software use and data entry.
• Effective written and oral communication skills.
• Ability to prioritize workload.
• Ability to work at a fast pace while maintaining accuracy.
• Good basic math skills.
• Superior follow-through and attention to detail skills are a must.
• Customer service driven to interact with all levels of staff.
• Ability to work independently with minimal supervision.
• May occasionally be required to work overtime.

Why should you work for Buchanan?

Our Firm offers outstanding benefits that include:

• Generous Paid Time Off
• Paid Holidays, including a floating holiday
• WorkWell wellness program, including free use of the Calm App
• Caregiving assistance with Bright Horizons (child, elder, and pet care!)
• Access to our Firm-wide emergency assistance fund
• Free full access to LinkedIn Learning
• Insurance – Medical, Dental, Vision
• 401K Program
• Retirement Savings Program

We are an Equal Opportunity Employer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Equal employment opportunity, including veterans and individuals with disabilities.

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