Reporting to the Sr. Project Manager of Development, the Project Coordinator will support the development and execution of commercial and industrial-scale renewable energy projects across the US. The Project Coordinator is an integral part for ensuring project success by assisting project management, development, and construction teams with scheduling, reporting, and various administrative tasks. This is a hybrid role. The ideal candidate will be working in the Dana Point or Ontario office 2x a week and onsite at projects in the LA metro area at least 1x per week.
Responsibilities
Project Support: Assist project managers and construction teams with scheduling, workforce planning, and administrative duties throughout the project lifecycle.
Scheduling & Reporting:
Create and update project schedules across the portfolio, including look-ahead schedules, master schedules, and critical path analyses.
Compile and distribute regular reports on project progress, budgeting, resource allocation, and key milestones.
Stakeholder Coordination:
Work closely with subcontractors and vendors to obtain pricing, coordinate scheduling, and manage services for projects.
Partner with procurement teams to schedule material and equipment purchasing and delivery.
Assist with progress tracking, record-keeping, and closeout documentation, including commissioning and quality assurance deliverables.
Action Plans Coordination: Collaborate across cross-functional teams to develop and execute action plans for project success, with oversight from the Project Manager.
Administrative and Documentation Support: Maintain accurate and timely documentation, including RFIs, submittals, and other deliverables.
Meeting Coordination: Schedule and prepare for team and stakeholder meetings, ensuring follow-ups on action items and effective communication.
Quality Assurance Contribution: Support the implementation of standards and procedures to ensure compliance and project excellence.
Minimum Qualifications
Bachelor's degree in a related field (project management, business administration, engineering, or a related discipline).
2+ years of scheduling experience in the construction industry, with a strong preference for solar project experience.
4+ years of experience in the construction, engineering, or renewable energy industries (or an equivalent combination of education and experience).
Proficiency in MS Project and Procore required, as well as the MS Office Suite, particularly Excel.
Familiarity with permitting processes, construction standards, and renewable energy project management is a plus.
Key Competencies:
Attention to Detail: Ensures accuracy and thoroughness in all documentation and reporting.
Scheduling Expertise: Skilled in creating and managing complex project schedules.
Collaboration: Works effectively across teams and with external stakeholders.
Technical Proficiency: Experienced in project management software and tools, including MS Project and Procore.
Communication: Delivers clear and professional communication to clients, vendors, and internal teams.
Problem-Solving: Anticipates project needs and develops proactive solutions.
Adaptability: Thrives in a fast-paced, dynamic industry with evolving priorities.
Characteristics Necessary for Success
A collaborative mindset with a proactive, can-do attitude.
Ability to work effectively in a fast-paced, evolving environment.
Strong problem-solving skills and the ability to make informed decisions quickly.
High attention to detail with strong organizational skills.
Passionate about renewable energy and sustainability.
Demonstrates integrity, accountability, and professionalism.