Generis Collective provides turnkey inspiration through the implementation of commercial property development. We create exceptional human experiences for visionary brands, utilizing a proven process that matches client goals with a collaborative team of partners for a comprehensive program management solution.
At Generis Collective, we are born collaborators, working closely with clients and partners to develop a buildout program from ideation to delivery. We marry this collective approach with a strong internal support system that fosters leadership, independence, and autonomy. We're always looking for passionate employees who are motivated to grow the company, the clients, and themselves.
Are you Generis?
Are you a creative, self-motivated problem solver? Can you balance big ideas with precise and thoughtful execution? Are you comfortable moving seamlessly from solo work to collaborative ventures? Are you a confident leader who remains curious and eager to learn?
Be a part of a team where positivity is valued, imagination is fostered, and initiative is rewarded. We want to build the future with you.
Assistant Project Manager
Job Purpose
The Assistant Project Manager ("APM") supports and assists with all aspects of the project(s) from the client's office located in Cupertino, CA, with occasional travel to project sites. The APM will provide project support by assisting the Development Management ("DM") and Project Management ("PM") Team(s) with all pre-construction activities, including real estate discussions, design coordination, contracts, and Purchase Orders. During construction, the APM will maintain project records, develop and maintain relationships, and represent Generis Collective in a professional manner. The APM will manage all phases of the project(s) by working closely with designers, architects, general contractors, subcontractors, landlords, and client(s). The ideal candidate should be a self-starter with strong organizational skills. The APM role offers the opportunity for growth and will be positioned for advancement to a Project Manager position. The APM could be tasked with independently managing all phases of a small-scale project.
Reports to: Senior Project Manager
Responsibilities
The APM's primary responsibilities include the coordination of projects and assisting and supporting the DM and PM Team(s) in all phases of larger projects/programs.
A. Project Coordination Responsibilities
Coordinate site visits, arrange due diligence reports, and prepare/validate site reports during the real estate phase of the project.
Prepare preliminary budgets, cost allocation worksheets, and preliminary scheduling during the procurement phase(s) of the project.
Manage drawings; coordinate weekly meetings and minutes; facilitate the creation of Master Agreements and Work Orders; and present required project materials during the design phase.
Correspond with all business vendors and clients.
Draft change directives and transmittals; create and maintain project files; distribute drawings; produce photocopies; prepare all outgoing mail (regular, overnight, and courier services); maintain requests for information (RFI) and Submittal Logs; prepare and/or route contractual documentation, including Work Orders, Change Orders, Purchase Orders, and files; compile close-out packages and ensure proper distribution.
B. Assistant to Development Manager Responsibilities
Create web-based job files using platforms such as Box.com.
Participate in weekly coordination meetings, both per project and program-wide.
Coordinate the collection of information and its distribution for the DM/PM and the team.
Obtain and track all submittals and update the Submittal Log.
Distribute and track all RFIs and update the RFI Log.
Prepare and distribute meeting minutes.
Provide the DM and PM Team(s) with updated contractor, supplier, and vendor information.
Schedule and participate in "job walks" and respond to all questions.
Prepare all Work Orders/Change Orders for review by the DM/PM.
Prepare Purchase Orders for review and approval prior to distribution.
Distribute any changes and obtain pricing from the architect and general contractor.
Update weekly and monthly reports for the DM/PM; be prepared to talk about and address all items.
Assist in the distribution of drawings and narrations for bulletins and addendums.
Coordinate and prepare close-out documents (i.e., warranties, as-builts, and operation manuals).
Travel as required per client and/or project.
Background and Experience
BA/BS in Construction Management, Design, Architecture, Engineering, or equivalent practical experience required; Master's Degree or advanced degree in a related business field preferred.
Minimum of two (2) years of proven and successful working experience
Experience in HVAC mechanical engineering or direct involvement in HVAC systems design, installation coordination, or maintenance oversight within commercial development projects is highly preferred.
Verifiable leadership experience and capabilities, with past successful project execution.
Skills, Knowledge, and Competencies
Proven ability to perform and apply project management skills
Proven ability to deliver complex projects on budget and schedule
Ability to direct multi-disciplinary teams
Ability to coordinate multiple projects simultaneously
Working knowledge of HVAC mechanical systems and ability to collaborate with mechanical engineers, HVAC subcontractors, and vendors to ensure system design and installation aligns with project objectives
Ability to effectively interact with clients, general contractors, architects, and vendors
Sales and marketing skills for establishing and developing relationships with clients and other businesses to grow Generis Collective's presence
Strong written and verbal communication skills
Self-driven, ability to predict needs and tasks, and be an individual contributor
Ability to multitask in a fast-paced and dynamic environment across multiple initiatives
Proficient in a wide range of office management and communication platforms, including Microsoft Office (Word, Excel, PowerPoint), Apple Office Suite (Pages, Numbers, Keynote), online collaboration tools (Slack, Box, Dropbox), Procore, and video conferencing platforms, ensuring seamless workflow and efficient team communication
Flexibility regarding domestic travel, as required by program and/or project
Benefits and Perks
Generous annual performance bonus structure
Monthly cell phone allowance
Annual professional development stipend
"We Are Generous" annual floating paid holiday for community volunteer work.