Administrative Assistant - Career Center at Reading Area Community College in Reading, Pennsylvania

Job Description:

Application Instructions

Send a cover letter, resume and three (3) professional references from past supervisors, to resumes@racc.edu

Please indicate the job code AA-CC1-RPT in the subject line of your email.

After sending in your documents, please fill out the online Job Applicant Identifier form. RACC is an equal opportunity employer. In compliance with government regulations we are required to record numbers of job applicants by sex and ethnic category. We ask that you indicate your race or national origin and sex, but you are not required to provide this information. This information will not be kept with your application and will be used only in accordance with state and federal regulations.

Background Check

A background check is not required for this position.

Job Details Title:Administrative Assistant - Career CenterAnnounce date:03/28/2025Apply by date:04/11/2025Application status:Accepting ApplicationsPosition type: Part-time Salary:$14.821 per hour

Working Hours:

Working hours for this position consists of a maximum of 25 hours per week spread over a four or five-day work week. Specific work hours to be agreed upon by the supervisor and the employee prior to the onset of employment.

Note: Position may require evening and weekend work on occasion.

Summary:

Assist with the coordination, organization, and oversight of the Career Center's day-to-day operations. Utilize career resources to engage and assist students navigating their career development. Manage the coordination and facilitation of events and programming. Serve as the first point of contact for students, staff, faculty, employers and other important stakeholders, and lead efforts to create and promote a professional, welcoming, and responsive environment.

Essential Duties and Responsibilities:

1. Provide a high level of customer service to students, faculty, staff, and employers by proactively addressing inquiries, scheduling appointments, and providing an overview of Center services.


2. Operate Handshake, the Center's Career Management System, in an administrative capacity to make student appointments, schedule events, generate reports, answer general questions, and assist in other administrative functions Assist in the organization, preparation and dissemination of Career Center events and programs via print and digital mediums and social media platforms.


3. Serve as a liaison to employers and the business community by maintaining job postings, scheduling visits and connecting students to jobs, internships and career-related opportunities.


4. Collaborate with other student services programs, such as Student Life, Work-study, Advantage, KEYS, and Title V staff to ensure students receive targeted, timely career information.


5. Collaborate with Career Center staff to collect student data and generate reports on student appointments, event participation, student satisfaction, and other key metrics.


6. Schedule, coordinate and promote employer visits to the campus.


7. Assist in the hiring, training and oversight of student workers.


8. Maintain budget, order supplies, manage purchase requisitions, payments, and reimbursements


9. Other related duties as assigned.

Supervisory Responsibilities:

This job has no supervisory responsibilities.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience:
Required

1. High school diploma with post-secondary college credits towards a degree


2. One year of experience in business, office or higher education


3. Experience working in a role that requires interaction and communication with outside businesses and/or vendors

Preferred

1. Associate degree
   
   
   1. Experience working in an educational setting, preferably a community college
   
   
   2. Bi-lingual English/Spanish
   
   
   3. Experience using Microsoft Office to develop flyers, presentations and to gather data and create reports
   
   
   
   

Computer Skills:

To perform this job successfully, an individual should be proficient in the use of Microsoft Office (especially Word, Excel, and PowerPoint) and Internet skills.

Other Skills and Abilities:

• Ability to multi-task with limited supervision


• Detail oriented with effective organizational skills


• Ability to make independent judgments


• Well-developed interpersonal skills

Communication Skills:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before small groups of students or employees of the College.

Mathematical Skills:

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and peripheral vision.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

FOR ANNUAL SECURITY AND CRIME STATISTICS REPORTS: https://www.racc.edu/about-racc/clery

Apply Now