Senior Admin Manager at University of Oklahoma in Oklahoma City, Oklahoma

Job Description:

Responsible for the overall operation, administration, and performance of a department or college on behalf of the Director, Chair, or other designated executive, to include but not limited to full responsibility for accounting duties, financial analysis, payroll coordination, budget and report preparation, and policy development. Prepares departmental budget.

Duties:

• Manage the office staff, ensuring smooth administrative operations and providing leadership and guidance to team members.


• Facilitate staff development and foster a productive, collaborative work environment.


• Delegate tasks and oversee work to ensure timely and efficient completion.


• Analyzes departmental financial procedures. Makes recommendations for change and develops strategy for change.


• May act as the payroll coordinator for the department or assists the payroll coordinator by providing oversight. Reviews, edits, and approves employee timesheets, tracks leave, and special pays.


• Supervises office staff. Responsible for hiring, firing, training, conducting performance appraisals, disciplining, delegating tasks, overseeing work, and staff development. Anticipates staffing needs by analyzing workflow and strengths of employees.


• Prepares monthly reports for balanced accounts, verification reports, and management reports. Routes to appropriate personnel.


• Develops departmental policy by analyzing current procedures, work issues, and current events. Maintains policy and procedure manuals and documents process.


• Serves as liaison to coordinate inter-and intra-departmental administrative functions.


• Performs various duties as needed to successfully fulfill the function of the position.

Required Education: Bachelor's degree, AND:

• 48 months experience as a manager in an Accounting, Finance or Business office.

Equivalency/Substitution: Will accept 48 months related experience in lieu of the Bachelor's degree for a total of 96 months of related experience.

Skills:

• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)     


• Detail oriented for accuracy of data and information      


• Highly organized and ability to handle multiple projects and deadlines       


• Ability to communicate well and build rapport with faculty and staff        


• Ability to produce reports        


• Ability to multitasks and meet deadlines in a timely manner

Certifications: None

Working Conditions:

• 
  Physical:
  
  
  
  • Sit for prolonged periods. Communicate effectively and listen. Use of computer, calculator, and telephone. Engage in repetitive motion. 
  
  
  
  


• 
  Environmental: 
  
  
  
  • Standard office environment. 
  
  
  
  

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

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