A highly successful and reputable financial services firm, known for its exceptional office culture and outstanding benefits, is seeking a proactive Administrative Assistant to join its team.
This individual will provide administrative support to a Senior Executive Assistant.
In-Office Policy: 4 days in-office / 1 day remote.
Ideal Candidate:
The ideal candidate will have 2-5 years of administrative experience within the financial services sector.
Responsibilities:
Coordinate complex calendars, meetings, and conference calls across multiple time zones.
Manage international and domestic travel, expenses, and invoices using Concur and Frosch.
Handle reception duties, including answering calls, greeting visitors, and managing mail.
Oversee office supplies, meeting materials, and FedEx shipments.
Process visa applications and support international business travel.
Manage the corporate apartment, including bookings, cleaning, and supply management.