The Executive Legal Assistant will provide high-level administrative and legal support to senior attorneys, partners, and firm leadership. The ideal candidate will be proactive, highly organized, and able to thrive in a fast-paced environment. This role requires exceptional attention to detail, discretion, and the ability to manage multiple priorities efficiently.
Key Responsibilities:
Administrative Support: Manage calendars, schedule meetings, and coordinate travel arrangements for senior attorneys and partners.
Document Preparation: Draft, edit, and proofread legal documents, correspondence, and presentations with precision and professionalism.
Case Management: Assist with legal filings, maintain case files, and ensure timely document submissions.
Client Relations: Serve as a key point of contact for clients, managing communications with professionalism and discretion.
Meeting Coordination: Prepare materials, agendas, and follow-up action items for internal and external meetings.
Billing and Expense Management: Process invoices, track billable hours, and manage expense reports for senior attorneys.
Research and Compliance: Conduct legal research, monitor case developments, and ensure compliance with firm policies and industry regulations.
Confidentiality & Discretion: Handle sensitive information with the highest level of confidentiality and professionalism.
Qualifications & Experience:
5+ years of experience as a Legal Assistant, Executive Assistant, or in a similar role within a law firm or corporate legal department.
Bachelor's degree preferred; Paralegal certification is a plus.
Expert proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and legal research tools.
Familiarity with document management systems, billing software, and legal technology.
Strong written and verbal communication skills.
Ability to prioritize tasks, meet tight deadlines, and manage multiple projects simultaneously.
Exceptional attention to detail and organizational skills.
Professionalism, discretion, and the ability to handle highly confidential information.