Trucking Coordinator Administrator at ASMG in Sunderland, Massachusetts

Job Description:

Position Title: Trucking Coordinator Administrator
Location: Sunderland, MA
Job Category: MA Office

Pay Range: N/A
Salary Interval: Hourly


Application Instructions:

All States Materials Group ® is a regional leader in road building, pavement preservation and distribution of road materials. We see the exciting in what most take for granted: the roads we drive on every day. We strive to be the best at what we do, and we seek to do it better every day, in a safe, environmentally responsible, and technologically advanced way.

Position Description:

Job Summary

We are seeking a highly organized and detail-oriented Trucking Coordinator Administrator to join our team. The ideal candidate will be responsible for overseeing and managing all trucking invoice processes. This includes ensuring accurate invoice coding, facilitating timely payments, tracking outstanding balances, and coordinating with vendors, clients, and internal departments to ensure smooth transactions.

Key Responsibilities:

• Invoice Processing: Review, code, and process invoices related to trucking services, ensuring accuracy in hours, ticket reconciliation, and compliance with contractual terms. Verify invoice completeness and resolve discrepancies as needed.
• Record Maintenance: Maintain accurate and up-to-date records of tickets, invoices, and financial documents. Organize records for easy access and ensure compliance with audit requirements.
• Reconciliation: Reconcile hours from tickets with schedules and invoices. Ensure all transactions are accurately recorded in the financial system.
• Communication: Act as the primary point of contact for truck-related inquiries, both internally and externally. Coordinate with accounting, finance, and project managers to facilitate smooth operations.
• Documentation: Assist in creating and maintaining standard operating procedures (SOPs) for payment processes. Ensure adherence to company policies and financial best practices.
• Administrative Support: Provide comprehensive support to the Construction Manager and Project Managers. Assist with various administrative tasks as needed, adapting to project requirements to maintain efficient workflows.

Position Requirements:

Qualifications:

• High school diploma required.
• Associate or bachelor’s degree in business or a related field preferred.
• Minimum of 2–3 years of experience in logistics, transportation, and invoice processing, preferably within the trucking or construction industry.
• Proficiency in administrative tasks, including scheduling, documentation management, invoice coding, and reconciliation procedures.
• Strong attention to detail and excellent organizational skills.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and experience with financial software such as Vista or SAP.
• Effective written and verbal communication skills for interacting with internal and external stakeholders.
• Ability to analyze financial data and resolve discrepancies efficiently.
• Strong problem-solving and critical-thinking abilities.

Why Join Us?

• Competitive salary and benefits package.
• Opportunity to grow within a dynamic, fast-paced industry.
• Collaborative and supportive team environment.
• Professional development and career advancement opportunities.

Independent Action:

Performs work independently within scope of established guidelines and practices. Consults with Manager where clarification or exception to procedure may be required.

Work Conditions

Office setting with controlled temperature and minimal noise. Incumbent must be able to sit for extended periods of time and tolerate working at a computer for most of their work duties.

Physical Demands

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, use hands, reach with hands and arms, handle, feel, see, talk, and listen. The employee is also required to walk, stoop, kneel, bend, lift 30 lbs. or crouch.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed above are representative of the knowledge, skill and/or ability required. Any physical demands or work conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equal Opportunity Employer:

The Company maintains a policy of non-discrimination and is fully committed to the principles of equality in employment and opportunity for all employees. It is the continuing policy to recruit and employ the best qualified individuals without discrimination because of race, color, religion, national origin, gender, age, sexual orientation, gender identity or expression, marital or partnership status, status as a victim of domestic or sexual violence or stalking, pregnancy, physical or mental disability, protected military or veteran status, and/or any other protected characteristic as established by law.

This policy of Equal Employment Opportunity applies to all policies and procedures relating to personnel actions such as, but not limited to, recruitment and hiring, working conditions, benefits and compensation, training, apprenticeship, performance appraisals, promotion, transfer, discipline, termination and any and all other terms and conditions of employment. Decisions with regard to the above will be based on job related criteria, individual merit and qualifications.

It is the policy of the Company not to discriminate on the basis of gender, age, race, color, religious creed, national origin, sexual orientation, gender identity or expression, marital or partnership status, status as a victim of domestic or sexual violence or stalking, physical or mental disability, and/or protected military or veteran status or other protected bases with regard to any employment practices, including recruitment, advertising, job application procedures, hiring, upgrading, training, promotion, transfer, compensation, job assignments, benefits and/or other terms, conditions, or privileges of employment, provided the individual is qualified, with or without reasonable accommodations, to perform the essential functions of the job. This policy applies to all jobs at the Company. The Company will continue to take affirmative action to employ and advance in employment women, minorities, individuals with disabilities, and protected veterans and to treat qualified individuals without discrimination based upon their gender, race, sexual orientation, gender identity, physical or mental disability, or protected veteran statuses, in all employment practices.

Equal employment opportunity, including veterans and individuals with disabilities.

PI266853247

Apply Now