Project Portfolio Manager at UC HEALTH LLC in Cincinnati, Ohio

Job Description:

At UC Health, we're proud to have the best and brightest teams and clinicians collaborating toward our common purpose: to advance healing and reduce suffering.

As the region's adult academic health system, we strive for innovation and provide world-class care for not only our community, but patients from all over the world. Join our team and you'll be able to develop your skills, grow your career, build relationships with your peers and patients, and help us be a source of hope for our friends and neighbors.

UC Health is committed to providing an inclusive, equitable and diverse place of employment.

The primary role of the Portfolio Project Manager is responsibility of the management of a focused portfolio of initiatives and project work for one or more assigned clinical or non-clinical domain(s) areas (OR/Periop, Women's Health, Psychiatry, ICU, Inpatient, Emergency Services, Procedural, Diagnostic, Ambulatory or Finance, HR, Supply Chain, etc.) This role serves as the primary point of contact of assigned domain(s). The portfolio of work will include multiple concurrent moderate to highly complex projects. Collaboration across the health system is critical and this role will be responsible for regularly connecting with various financial, operational, and clinical / non-clinical leaders across the organization to ensure consistency and alignment of operational and management priorities.Minimum Required: Bachelor Degree. Preferred: Masters Degree. | Required: Minimum of 2 years related experience. | Preferred: Institute for Improvement (IHI) Certification, Project Management Professional (PMP), or related certification.

REQUIRED SKILLS AND KNOWLEDGE:
• LEAN/Six Sigma Experience and/or formal training desirable
• In order to have organizational credibility a bachelors degree in a related field is an educational requirement. An advanced degree is desirable, but not essential.
• Ideal candidate should be comfortable with ambiguity and have willingness to build new infrastructure and programming.
• Experience in the following software applications is required:
o Spreadsheets (Excel, etc.)
o Power Point
o Word Processing (Word, etc.)
o Tableau
• Ability to create project specific Gantt Charts, SBAR's, Flow Charts, and Project Charters
• Must present a professional manner, have good verbal/written communication skills; be able to maintain confidentiality of all data. Demonstrate ability to lead and coach teams with across a wide variety of skill levels (staff to Sr. Exec, technicians, nurses, physicians) as well as across the full spectrum of UC Health functions (Ambulatory, Hospital, Business, etc.)
• The ideal candidate will be comfortable and excellent at change management and coaching teams.Communication:

Facilitate and manage group discussions and meetings while building relationships with stakeholders.

Manage and develop communication to key leadership members within UC Health and other stakeholders including but not limited to steering committees, board meetings and other venues.

Compose, edit, and deliver written and verbal communications.

Conflict resolution/relationship management with senior leaders, management and others

Primary point of contact for all projects and initiatives taken on by assigned domain(s).

Portfolio Management:

Leverage the UC Health PI (Performance Improvement) Way to manage the portfolio(s) of work for a dedicated clinical domain area. Ensure documentation for associated project work.

Serve as primary contact point to stakeholders working with clinical domains and with clinical domain leadership to define projects, set the project scope, stakeholder analysis/engagement, etc.

Manage the creation of work products and projects of others to ensure quality deliverables while working independently.

Ensure timely progress toward portfolio goals and escalation of barriers as appropriate.

Coordinate work with other Portfolio Project Managers and project owners to achieve corporate goals.

Bridge gaps between strategy and implementation. Instead of focusing on a particular project, portfolio management considers every project or potential project and its potential to achieve business goals.

Project capacity planning/load balancing; project intake; index resources.

Data & analytics - Review metrics that can be leveraged to support progress towards goals; support domain needs through minor data analysis, leverage existing templates when applicable.

Project Management:

Plans for project resource requirements (time, labor, and/or financial).

Provide project management support as needed for ad hoc identified projects that are prioritized by the enterprise.

Set deadlines and track progress.

Ensures completion of administrative functions to promote effective meetings.

Strategic Planning:

Work with leadership to track performance of KPIs.

Participation in enterprise goal planning/setting and ensure integration into domain goal planning.

Mentor and Develop:

Assist domain team(s) with developing attainable goals and oversee ongoing development and maintenance of project activities.

Monitor, provide guidance, and escalate project or team performance risks and issues to domain leadership as needed.

Other Duties as AssignedCommunication:

Facilitate and manage group discussions and meetings while building relationships with stakeholders.

Manage and develop communication to key leadership members within UC Health and other stakeholders including but not limited to steering committees, board meetings and other venues.

Compose, edit, and deliver written and verbal communications.

Conflict resolution/relationship management with senior leaders, management and others

Primary point of contact for all projects and initiatives taken on by assigned domain(s).

Portfolio Management:

Leverage the UC Health PI (Performance Improvement) Way to manage the portfolio(s) of work for a dedicated clinical domain area. Ensure documentation for associated project work.

Serve as primary contact point to stakeholders working with clinical domains and with clinical domain leadership to define projects, set the project scope, stakeholder analysis/engagement, etc.

Manage the creation of work products and projects of others to ensure quality deliverables while working independently.

Ensure timely progress toward portfolio goals and escalation of barriers as appropriate.

Coordinate work with other Portfolio Project Managers and project owners to achieve corporate goals.

Bridge gaps between strategy and implementation. Instead of focusing on a particular project, portfolio management considers every project or potential project and its potential to achieve business goals.

Project capacity planning/load balancing; project intake; index resources.

Data & analytics - Review metrics that can be leveraged to support progress towards goals; support domain needs through minor data analysis, leverage existing templates when applicable.

Project Management:

Plans for project resource requirements (time, labor, and/or financial).

Provide project management support as needed for ad hoc identified projects that are prioritized by the enterprise.

Set deadlines and track progress.

Ensures completion of administrative functions to promote effective meetings.

Strategic Planning:

Work with leadership to track performance of KPIs.

Participation in enterprise goal planning/setting and ensure integration into domain goal planning.

Mentor and Develop:

Assist domain team(s) with developing attainable goals and oversee ongoing development and maintenance of project activities.

Monitor, provide guidance, and escalate project or team performance risks and issues to domain leadership as needed.

Other Duties as Assigned