Records Manager at Dextera Corporation in Washington, Washington DC

Job Description:

Dextera Corporation

POSITION SUMMARY

The  Records Manager (Journeyman) will support the records and information management needs of the DHS Science and Technology (S&T) Directorate’s Finance and Budget Division (FBD). This mid-level role requires a motivated and detail-oriented professional with a solid understanding of federal records management policies, file plans, and data governance. The Records Manager will play a key role in ensuring compliance with records retention schedules, organizing documentation, and supporting audit readiness across FBD's five branches.

ESSENTIAL FUNCTIONS

• Maintain and update an active records inventory for all FBD branches, aligned with applicable DHS and National Archives and Records Administration (NARA) records retention schedules.
• Develop, review, and update file plans, disposition schedules, and document control processes.
• Ensure records—both electronic and physical—are stored, archived, and disposed of in accordance with federal guidelines and DHS policy.
• Submit monthly records accountability reports and maintain centralized records tracking workbooks.
• Monitor records folders for completeness, accuracy, and compliance with retention requirements.
• Regularly back up and secure records using approved storage systems (e.g., encrypted external drives, shared drives).
• Track completion of mandatory online records management training for all contractor staff.
• Organize and deliver annual records management training and one-on-one support to FBD staff.
• Share best practices and coordinate with the S&T and DHS Records Officers on emerging policies and compliance changes.
• Assist with data calls, audits, and internal reviews by providing well-organized records and supporting documentation.
• Maintain communication logs and certification trackers for contractor compliance with records policies.
• Provide recommendations for improving records workflows, file structures, and system utilization.
• Coordinate with the Systems and Information Sharing Branch to support SharePoint records integration and digital asset management.
• Serve as liaison to DHS Personal Property Officers to ensure record compliance related to asset documentation and transfer cycles.

JOB QUALIFICATIONS

• Bachelor’s degree in Science, Information Management, Public Administration, or a related field.
• 3 to 10 years of relevant experience in records management, information governance, or administrative compliance in a government or corporate setting.
• Must be eligible for and obtain a DHS Public Trust clearance.
• Working knowledge of NARA, GSA, and DHS records management regulations and schedules.
• Proficiency in Microsoft Office applications, including Excel, Outlook, and SharePoint.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities and deadlines.
• Excellent communication and interpersonal skills to interact with stakeholders and ensure records compliance.

PREFERRED

• Experience supporting senior executives in a federal agency or DHS component.
• Working knowledge of DHS systems, policies, and procedures.
• Exposure to project management tools or administrative process improvement initiatives.

Dextera is an equal employment opportunity employer. We strive to attract and retain exceptional talent. 

Equal employment opportunity, including veterans and individuals with disabilities.

PI266943562

Salary:

$65,000.00

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