Administrative Assistant at Ultimate Staffing Services in Anaheim, California

Job Description:

The Senior Administrative Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President. The Senior Administrative Assistant also serves as a liaison to the board of directors and leadership teams. This role requires exceptional organizational skills, effective communication, and the ability to work with various stakeholders within the educational institution.


JOB FUNCTIONS:
Administrative Support
Anticipate needs and priorities in advance and proactively handle them
Handle all administrative and clerical details
Plan, coordinate, and lead activities or projects as assigned
Develop/implement office procedures to ensure complete, efficient and timely operations
Provide general administrative support, such as photocopying, faxing, and ordering supplies.
Replenish office materials such as snacks, printer supplies, paper, office supplies, etc.
Maintain and organize electronic and physical files, documents, and records.
Ensure confidentiality and security of sensitive information.
Manage expense reports, receipts, and reimbursement processes for the President.
Ensure that institutional financial controls are followed when handling the President's budgetsand expenses
Make travel arrangements, including booking flights, hotels, transportation, and itineraries.
Board of Directors Support
Arrange and handle all logistics for Board meetings and events: schedule meetings; develop, compile, anddistribute presentation materials; and record meeting minutes on behalf of Board Secretary.
Coordinate calendars, travel arrangements, transportation, conference calls, meals, supplies, etc. for boardmembers in conjunction with campus meetings
Adhere to compliance with applicable rules and regulations set in bylaws regarding board and boardcommittee matters, including advance distribution of materials


All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.